ACC: Find N Records in Random OrderLast reviewed: April 25, 1997Article ID: Q128874 |
The information in this article applies to:
SUMMARYNovice: Requires knowledge of the user interface on single-user computers. This article describes how to shuffle the records in a table in random order. It also describes how to get <N> records (where <N> is the number of records you want) from a table at random. You can use this method to make sure that the records will never be repeated.
MORE INFORMATIONTo shuffle the records in a table, create a query based on that table and all its necessary fields. Add a calculated field that contains the Rnd() function with a positive integer variable parameter. Then, sort by this calculated field. Every time you evaluate the query, the records will be shuffled. To get <N> records at random, set the query's TopValues property to the number of records you want. The Rnd() function requires a numeric argument to return a random number. If the argument is greater than zero, the next random number in the sequence is returned. Because of the way queries are optimized, if you create a calculated field with a numeric argument such as
Expr1:Rnd(1)the query calculates the Rnd() function once and then repeats the same value throughout the recordset. To avoid the repetition, create a calculated field with a variable numeric argument. For example, if the table has an Employee ID field, you can use the following expression as the variable numeric argument:
Expr1:Rnd([Employee ID])If the table does not have a numeric field, write an expression such as the following to calculate a numeric value based on any other field:
Expr1:Rnd(len([First Name]))The Rnd() function ignores the expression, but the variable nature of the argument forces the query to evaluate the Rnd() function for every record.
REFERENCESFor more information about returning a random record please see the following article in the Microsoft Knowledge Base:
ARTICLE-ID: Q108435 TITLE : ACC: Sample Function to Return a Random RecordFor more information about the TopValues property, search for "TopValues," and then "TopValues Property" using the Microsoft Access 97 Help Index. |
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