ACC: Converted 2.0 Report Has Slightly Different MarginsLast reviewed: May 8, 1997Article ID: Q139385 |
The information in this article applies to:
SYMPTOMSNovice: Requires knowledge of the user interface on single-user computers. You may receive the following error message when you try to print or preview a Microsoft Access 7.0 or 97 report that has been converted from Microsoft Access version 2.0:
Some data may not be displayed. There is not enough horizontal space on the page for the number of columns and spacing you specified.If you expand the page to the maximum size (usually 8" x 10.5"), you won't see the error message. However the controls that touch the unprintable region are not printed, despite appearing in Print Preview.
CAUSEThe default unprintable region for the default printer is used in the conversion process to prevent an error. When you convert a Microsoft Access 2.0 report with some of the margins set to zero to Microsoft Access 7.0 or 97, the margins in Microsoft Access 7.0 or 97 are not set to zero. Instead, they are set to the minimum margin that is valid for the default printer.
RESOLUTIONThe workaround is described in the solution part of the error message. You need to reduce the column width, the column spacing, or the number of columns until the addition of these plus the default margins is less than the width of your paper. For example, if Microsoft Access defines the left margin at .263 inches and the right margin at .266 inches, then you have used:
.263 + .266 = .529 inches of the total 8.5 inches.If you then define the column width at 3.8 inches, the column spacing at .15 inches, and column count at 2, you are now under the 8.5-inches width limit.
2 x 3.8 inches = 7.6 inches 7.6 inches + .529 inches + .15 inches = 8.279 inches.If all these components add up to less than the page width, you can print the report without an error.
STATUSThis behavior is by design to prevent the report from printing data in the unprintable region of the printer.
MORE INFORMATION
Steps to Reproduce Behavior
REFERENCESFor more information about changing page setup properties, search on the phrase "unprintable region report margins," and then view "How Do I Set margins, page orientation, and other page setup options," using the Microsoft Access 97 Help Index. |
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