ACC: How to Set LayoutForPrint so Screen/Printed Output Match

• Microsoft Access versions 1.0, 1.1, 2.0, 7.0, 97

SUMMARY

Novice: Requires knowledge of the user interface on single-user computers.

Screen fonts and printer fonts can be different. When you create a new form or report, the default font used to format the controls can be set up to use only printer fonts. Using printer fonts will ensure that the screen view and printed output are as close as can be to an exact match. If you use TrueType fonts the screen view and printed output will also match. Forms that have been saved as reports may need to be modified to ensure that you get the correct output. By default, new reports use printer fonts but forms do not. You can control which fonts are used by setting the LayoutForPrint property in the form or report property sheet.

MORE INFORMATION

When you choose a font for a form or report, the characters on the screen may not look exactly like those that appear on the printed page because printer fonts and screen fonts can differ. If you select a scaleable font, such as a TrueType font, the screen and printer characters will be the same.

When you design a form or report, you can set the LayoutForPrint property to Yes in the form or report property sheet, and you will only see printer fonts listed in the toolbar. The LayoutForPrint property determines whether a screen font or printer font is used. If LayoutForPrint is set to No, the fonts available on the toolbar include screen fonts.

If LayoutForPrint is set to Yes, the fonts and point sizes on the toolbar correspond to the fonts and sizes available on the printer you chose in the Print Setup command from the File menu.

For reports, this property is set to Yes by default. This property must be changed to Yes for forms.

In Microsoft Access, you can design a form and save it as a report. If LayoutForPrint is set to No when the form is originally designed, you may need to change the fonts from a screen font to a TrueType or printer font in the report design mode.

To convert a form to a report, using the right mouse button, click the form you want to save as a report and the click the "Save As Report" option on the menu that appears. (In versions 1.x and 2.0, open the form in Design view and click Save As Report on the File menu.)

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