ODE97: Step-by-Step Example of Creating/Compiling a Help File

• Microsoft Office 97 Developer Edition

SUMMARY

Advanced: Requires expert coding, interoperability, and multiuser skills.

This article demonstrates how to create a practice topic file using Microsoft Word 97, and then shows you how to compile it in Microsoft Help Workshop.

MORE INFORMATION

These are the steps involved in creating and compiling a topic file. Each of these steps is fully described in this article.

1. Create your topic information.

2. Format your text.

3. Separate your topics.

4. Identify your topics so that WinHelp can find them.

5. Connect your topics.

6. Add graphics.

7. Save your topic file.

8. Compile your topic file in Help Workshop.

Create Your Topic Information

To create your topic information, open Microsoft Word and type the following information into a new document:

   This is the first topic in my sample topic file. What I type here
   will appear in my sample Help file. I can format the text in my
   topic file in different ways, including italic and bold. I can
   also change the size and color of my text.

   I can provide more information about a word by turning it into a
   pop-up. I can also turn a word into a jump. A jump displays
   another topic when a user clicks it.

   I can add graphics, sounds, and video clips to my sample Help
   file. The following is a graphic that I have added to my Help
   file.

   This is a pop-up. A pop-up is a window that appears on top of a
   window or dialog box.

   This is a jump. When a user clicks a jump, the Help topic that I
   specify is displayed.

Format Your Text

So that you can see how your topic file is affected by text formatting, make the following changes to your sample text:

• Format the word "italic" using the font style Italic.
• Format the word "bold" using the font style Bold.
• Format the word "size" using the font size 8.
• Format the word "color" using the font color Red.

Separate Your Topics

You separate your topics by inserting a manual page break. To separate your topics, follow these steps:

1. Place the insertion point before the words "This is a pop-up," and then insert two manual page breaks.

2. Place the insertion point before the words "This is a jump," and then insert a manual page break.

Identify Your Topics So That WinHelp Can Find Them

You identify each topic by assigning a topic ID, which makes it possible for WinHelp to find them. You assign a topic ID by inserting a footnote in the topic. To assign IDs to your topics, follow these steps:

1. Place the insertion point before the words "This is the first."

2. On the Insert menu, click Footnote.

3. In the Footnote And Endnote Box, under Insert, click Footnote, and under Numbering, click Custom Mark.

4. In the Custom Mark text box, type the number sign (#), and then click OK.

5. In the bottom pane of the Footnote window, type "MyTopic" (without the quotation marks) to the right of the number sign (#). Click Close.

6. Place the insertion point before the first words "This is a pop-up."

7. Follow steps 2-4 above. In the bottom pane of the Footnote window, type "MyPopup" (without the quotation marks). Click Close.

8. Place the insertion point before the words "This is a jump."

9. Follow steps 2-4 once more. In the bottom pane of the Footnote window, type "MyJump" (without the quotation marks). Click Close.

Connect Your Topics

Now that the topic IDs have been assigned, you can create references to the topics anywhere in your Help files.

NOTE: In the following steps you will be working with hidden text, so be sure Word is set to display hidden text. For information about displaying hidden text in Word, search the Help Index for "hidden text, reviewing."

To connect your pop-up, follow these steps:

1. In the second paragraph of your first topic, place the insertion point directly after the period that follows the words "into a pop-up."

2. Type the topic ID that you assigned to the pop-up text. This should be MyPopup.

3. Select the characters "pop-up.", and then apply the single-underline Font character style.

4. Select the words "MyPopup", and then apply the Hidden font character style.

5. In the second sentence of the second paragraph of your first topic, place the insertion point directly after the period that follows the word "jump."

6. Type the topic ID that you assigned to the jump text. This should be MyJump.

7. Select the following characters "jump." and then apply the double- underline font style.

8. Select the topic ID, MyJump, and then apply the hidden character style.

   For examples of how jumps and pop-ups should look in your topic file, search the Microsoft Help Workshop Help Index for "pop-up windows," and then "To create a jump to a topic or pop-up topic."

Add Graphics

Add an illustrative graphic to your Help topic. You can use any bitmap file that you have on your hard disk. There are sample BMP files in the Windows folder.

1. Place the insertion point on the first blank line before the sentence "This is a popup."

2. On the Insert menu, point to Picture, and then click From File.

3. In the Insert picture box, in the Files Of Type list box, select "Windows Bitmap (*.bmp;*.dib;*.rle)". Select any BMP file in the Name box, and then click Insert.

   NOTE: If you are using the Help Workshop application that is included in the Microsoft Office 97 Developer Edition Tools (ODE), and you are adding bitmaps to your topic file, you will need to download the new help compiler from the Microsoft Web site before you can compile the file.

   For more information about obtaining this file, please see the following article in the Microsoft Knowledge Base:

         ARTICLE-ID: Q164012
         TITLE     : WD97 Error Compiling Word 97 RTF in Help Compiler, Help
                     WorkShop
   
   

Save Your Topic File

1. On the File menu, click Save As. In the Save As dialog box, in the Save As Type list box, select "Rich Text Format (*.rtf)".

2. In the File Name box, type Myhelp, and then click Save.

   NOTE: Be sure to save the file in the Help Workshop folder.

Compile Your Topic File in Help Workshop

1. In Help Workshop, on the File menu, click New.

2. In the New box, select Help Project, and then click OK.

3. In the File Name box, type a name for the project(.hpj) file, and then click Save.

4. On the Help Project screen, click Files.

5. In the Topic files box, click Add and select your topic file from the appropriate folder, and then click Open.

6. Once your topic file is added to the Topic files list, click OK. You should now have two sections in your project file: one section for Options; one section for Files.

7. To add bitmap files to your project file, click Bitmaps, and then click the Add button in the Bitmap Folders dialog box.

8. Select the path to your bitmap files, and then click OK. Click OK again in the Bitmap folders box.

9. Click Save And Compile. Help Workshop should compile and save your project file.

10. On the File menu, click Run Winhelp. In the View Help File dialog box, click View Help.

11. In the Find Setup Wizard dialog box, click Next. Click Finish.

12. Click OK to the message "Unable to display the Find tab. (177)."

    NOTE: This message occurs because your keyword has no topic title to display.

    Your Help file should appear on the screen.

REFERENCES

For more information about creating Help files, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q171958
   TITLE     : ODE97: Tips for Creating and Compiling Your Windows Help
               File

   ARTICLE-ID: Q163939
   TITLE     : ODE97: Help Workshop Help Topics Contents