XL97: SUBTOTAL May Include Data in Hidden Rows

• Microsoft Excel 97 for Windows

SYMPTOMS

The SUBTOTAL worksheet function may include data from hidden rows when the subtotal is calculated. This behavior occurs even when the data is hidden when you filter the list.

CAUSE

This behavior occurs when you use defined names instead of cell references to describe the range for the SUBTOTAL function. For example, in the following formulas

   =SUBTOTAL(9, mary:joe)

   -or-

   =SUBTOTAL(9, B2:Joe)

NOTE: When you use a defined name that references the entire range, the problem does not occur. For example, when you use a defined name called "Area" that references a cell range, such as B2:B8, the following formula

   =SUBTOTAL(9, "Area")

This problem does not occur in earlier versions of Microsoft Excel.

WORKAROUND

To work around this problem, do either of the following:

• Use a defined name in the SUBTOTAL function only when it refers to the entire range.

      -or-
  

• Use cell references instead of defined names to specify the range in the SUBTOTAL function.

STATUS

Microsoft has confirmed this to be a problem of Microsoft Excel 97 for Windows. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

REFERENCES

For more information about the SUBTOTAL worksheet function, click the Index tab in Microsoft Excel Help, type the following text

   SUBTOTAL worksheet function