XFOR: Manual Dir-Sync with Exchange as Dir-Sync Server

• Microsoft Exchange Server, version 4.0
• Microsoft Exchange Server, version 5.0

SUMMARY

This article demonstrates how to perform manual directory synchronization (dir-sync) between Microsoft PC Mail Postoffices and Microsoft Exchange Server, with Microsoft Exchange Server as the dir-sync server.

MORE INFORMATION

PREPARATIONS BEFORE MANUAL DIRECTORY SYNCHRONIZATION

This section shows you how to prepare for manual directory synchronization; it is divided into three parts:

A. Import and Export the Postoffices

B. For Microsoft Exchange Server version 4.0, enable the Pause button for

   the Microsoft Exchange Directory Synchronization (Dir-Sync) in the Windows 
   NT Server Registry. For Microsoft Exchange Server version 5.0, the Pause 
   button is already enabled by default and does not require editing the 
   registry.

   Synchronization Process

To ensure that the Microsoft PC Mail addresses are propagated to the Microsoft Exchange Directory Synchronization Server and that the Microsoft Exchange addresses are propagated into Microsoft Mail, import and export the directory synchronization addresses from each of the Microsoft PC Mail postoffices participating in this manual directory synchronization before beginning this procedure.

To do this:

1. Run the Microsoft Mail for PC Networks Administrator program, Admin.exe, and click Config, Dir-Sync, Requestor, and Export.

2. When prompted to Export Local Users and Groups, click Yes. On the same menu (Config-DirSync-Requestor-Import), click Import. Click Yes to confirm.

   the Windows NT Server Registry

1. Start Registry Editor (Regedt32.exe) and locate the following Registry subkey in the HKEY_LOCAL_MACHINE subtree:

         SYSTEM\CurrentControlSet\Services\MSExchangeDX
   

2. On the Edit menu, click Add Value.

3. Enter the following:

         Value Name: PauseKicksDX
         Data Type:  REG_DWORD
         Value:      1
   
   

4. Click OK and quit Registry Editor.

5. In Control Panel Services, stop and restart the Microsoft Exchange Directory Synchronization service.

   Synchronization Process

1. From the Container window, click the appropriate site's Configuration and then click the Connections container.

2. Click the Exchange Dir-Sync (DX) Server and press ALT+Enter to view the properties.

3. In the General property page, select the "Copy administrator on outgoing message" check box.

4. In the General property page, select the "Forward incoming dir-sync messages to administrator" check box. Click OK.

5. Double-click on each Remote Dir-Sync Requestor (found as child folders to the Exchange Dir-Sync Server object) and on the General page, click "Export on Next Cycle."

6. Double-click Microsoft Mail Connector.

7. In the Diagnostics Logging property page, click MSExchangePCMTA and set the Logging level to Maximum.

MANUAL DIRECTORY SYNCHRONIZATION

NOTE: If you run Microsoft Mail executable files from an MS-DOS command prompt in Windows NT, use the FORCEDOS command. For example (for T1)

   forcedos reqmain -d<drive> -t

NOTE: Commands must be run from the direcory where the execuatble is located or you will receive the error "FORCEDOS: Program file not found." Most commonly, the directory \MAILEXE will contain all the Microsoft Mail executable files.

To configure manual directory synchronization:

1. (T1) On all Microsoft Mail Postoffices involved in the dir-sync as a requestor, type the following command in the Microsoft Mail directory

         reqmain -d<drive> -t
   

   where <drive> is the drive letter that is connected to the Mail database. This generates the outgoing dir-sync mail messages and places them in the P1 directory.

2. Verify that the dir-sync messages have been transferred to the Microsoft Exchange DX server. To do this:

   a. View the following events (for each requestor) in the Application

         log of Event Viewer:
   

            Event ID: 4395
            Category: Moved Out
            Description: Mail sent from \\<Requestor Server>\MAILDATA
            FROM: <Requestor Network>/<Requestor PO>/$SYSTEM
            TO: <DXA Server Organization>/<DXA Server Site>/$SYSTEM
   
            Event ID: 4355
            Category: Received
            Description: Mail received on \\<DXA Server>\MAILDAT$
            FROM: <Requestor Network>/<Requestor PO>/$SYSTEM
            TO: <DXA Server Organization>/<DXA Server Site>/$SYSTEM
   
      b. Log on to the Microsoft Exchange client with the DXA Administrator
         account (specified on the Microsoft Exchange DX Server container's
         General property page) to verify that at least two messages have been
         received from each requestor's $SYSTEM.
   
         - One message is a status report with a Subject of "Status report
           from <Requestor Network>/<Requestor PO>."
   
         - Another message has a Subject of "ReqTx R=R# (was r#), S=S#, I=I#,
           ## sent." where:
   
           Message         Description
           ---------------------------------------------------------------
           ReqTx           Indicates this is the requestor update to
                           the Dir-Sync server.
           R=R#            The current requestor sync number from
                           REQTRANS.GLB.
           (was r#)        The old requestor sync number from REQCONF.GLB.
           S=S#            The requestor's server sync number from
                           REQCONF.GLB.
           I=I#            The number of imports requested to date from
                           REQCONF.GLB.
           ## sent         The number of address updates contained in the
                           attachment.
   
      NOTE: You can modify the Polling Frequency to check for mail once per
      minute to ensure the mail is transferred quickly. To change the Polling
      Frequency, use the Microsoft Exchange Administrator program and do the
      following:
   
      a. From the Container window, click the appropriate site's
         Configuration and then click the Connections container.
   
      b. Open the Microsoft Mail Connector and click the Connector MTA
         property page.
   
      c. Select the appropriate Microsoft Mail Connector (PC) MTA Service and
         click Configure.
   
      d. Change the value of "Check for mail every __ minute" to 1.
   
      e. Stop and restart the service.
   
   

3. (T2) In Control Panel Services on the Exchange DX Server, pause the

       Microsoft Exchange Directory Synchronization service. The following
       message appears:
   

          Could not pause the Microsoft Exchange Directory Synchronization
          service on \\<server>.
   

          Error 2140: An internal Windows NT error occurred. Click OK.
   

       This is a harmless message. Ignore the message and click OK.
   

4. Verify that the dir-sync message has been transferred to the Microsoft Mail requestor postoffices.

   a. View the following events (for each requestor) in the Application

         log of Event viewer:
   

            Event ID: 4395
            Category: Sent
            Description: Mail sent from \\<DXA Server>\MAILDAT$
            FROM: <DXA Server Organization>/<DXA Server Site>/$SYSTEM
            TO: <Requestor Network>/<Requestor PO>/$SYSTEM
   
            Event ID: 4355
            Category: Moved In
            Description: Mail received on \\<Requestor Server>\MAILDATA
            FROM: <DXA Server Organization>/<DXA Server Site>/$SYSTEM
            TO: <Requestor Network>/<Requestor PO>/$SYSTEM
   
      b. Log on to the Microsoft Exchange client with the DXA Administrator
         account (specified on the Exchange DX Server container's General
         property page) to verify that the message has been distributed. This
         message appears in the Inbox and possesses the following attributes:
   
            From:    Microsoft Exchange DX
            To:      <X.400 address of requestor's $SYSTEM>
            Subject: SrvTx R=R# S=S# (was s#), I=I# ## sent
   
         The table below shows you how to interpret this message.
   
         Message         Description
         -----------------------------------------------------------------
         SrvTx           Indicates this is the server's update to the
                         requestor.
         R=R#            The requestor sync number that is sent from the
                         requestor. This is an acknowledgment of the
                         updates received by the server.
         S=S#            The new server sync number for the requestor.
         (was s#)        The old server sync number for the requestor.
         I=I#            The number of imports requested to date by the
                         requestor.
         ## sent         The number of updates sent back to the requestor.
   
   

5. (T3) On each Microsoft Mail postoffice involved in the dir-sync as a requestor, type the following commands in the Microsoft Mail directory:

         reqmain -d<drive> -r
   

         import -d<drive> admin -p<password> -q -y
   

         rebuild -d<drive> -f
   

   where <drive> is the drive letter that is connected to the Mail database.

   Description of commands above:

   - The "reqmain -r" command receives the updates and moves them into the

        SRVTRANS.GLB file.
   

   - The IMPORT command takes the SRVTRANS.GLB records and moves them into

        the temporary transaction files, depending on what types of addresses
        they contain. Then, the Import command moves the names into the .USR
        and .NME files. The -q option informs Import to use the SRVTRANS.GLB
        file for the update, and the -y option informs Import to run without
        user intervention to continue.
   

   - The "rebuild -f" command takes the network names, the .NME files and

        the .USR files to build the GAL and the GAL index file. The -f option
        informs Rebuild to run without user intervention to continue.
   

REFERENCE

For more information on Microsoft Mail for PC Networks Directory Synchronization, please refer to the Product Support Services Application Note:

   WA0725 Directory Synchronization

For additional information on how to perform manual directory synchronization between Microsoft PC Mail Postoffices and Microsoft Exchange Server, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q148309
   TITLE :     Manual Dir-Sync with Exchange as Dir-Sync Requestor