XADM: How to Generate Reports on Mailbox Resources

 Last reviewed: February 27, 1998
Article ID: Q178844
The information in this article applies to:
  • Microsoft Exchange Server, versions 4.0, 5.0, 5.5

SUMMARY

The Exchange Administrator program displays statistics for the private information store on the Mailbox Resources property page under Configuration, Servers, <Servername>, Private Information Store, Mailbox Resources. However, it is not possible to print or export this information from the Exchange Administrator program version 4.0 or 5.0.

To generate a report based on the usage of Mailbox Resources, you can use the Crystal Reports application available from the Microsoft BackOffice 97 Resource Kit or the Exchange Administrator program in Exchange Server version 5.5.

MORE INFORMATION

Crystal Reports must be installed from the Microsoft BackOffice 97 Resource Kit. It is located in the Exchange\winnt\I386\Admin\Crystal directory. To install it, double-click on the CRWINTEL installation icon.

To generate a report on the mailbox resources in use by a particular server from Crystal Reports, do the following:

  1. Run CRW32 from the directory where you installed the application.

  2. Select File/New/Standard Expert from the menu bar.
3. Click Exchange Data at the Step 1 prompt "Choose data to report on." 4. The Log On Server box will appear. Select Mailbox Admin and click OK. 5. The Logon to Exchange Servers box will appear. Click Select Servers, and 
   select the server to be reported on.
6. Click Select Profiles, and select a profile to be used. This profile 
   must have the permissions to access this information.
7. Click Done. 8. In the Choose SQL Table window, the Mailbox Admin Table should be 
   highlighted. Click Add.
9. Click Done. 10. Click Next. 11. From Property Fields, double-click Mailbox and Total Message Size 
   (Byte).
12. Click Next. 13. In Report Fields:, the Admin Table: Mailbox should be selected. Click 
   Add.
14. Click Next three more times. On the Style tab, enter the Title of the 
   report.
15. Click Preview Report. 16. Select File/Print Preview from the menu. The following message will be 
   displayed:

      This program is a limited version of Crystal Reports. To generate
      reports on multiple servers, please contact Crystal Reports for the
      latest "Full" version and instructions on how to generate the
      reports.
To generate a report in Exchange Server 5.5 through the Administrator program, do the following:

  1. In the Administrator program, go to Servers, Servername, and open the Mailbox Resources window for the server.
2. Highlight an entry on the right side of the screen. 3. Select "Save Window Contents" from the File menu. After this information 
   is saved to a file, that file can be manipulated with a database or
   spreadsheet program to generate custom reports.


Keywords          : XADM kbusage
Version           : WINDOWS:4.0,5.0,5.5
Platform          : WINDOWS
Issue type        : kbhowto

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Last reviewed: February 27, 1998
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