XCLN: Configuring E-Mail Clients for Multiple Local Users

• Microsoft Exchange Windows NT client, versions 4.0, 5.0
• Microsoft Outlook Windows NT client, versions 8.0, 8.01, 8.02, 8.03

SUMMARY

This article describes how to configure the Microsoft Exchange and Microsoft Outlook Windows NT clients so that more than one person can use the clients on the same computer.

MORE INFORMATION

To configure the Microsoft Exchange or Microsoft Outlook Windows NT client so that more than one person can use the client on the same computer, follow these steps:

1. In Control Panel, double-click Mail. If a Show Profiles button appears in the dialog box that is displayed, click it. If a Show Profiles button does not appear, proceed to step 2.

2. Click Add.

3. Click Manually Configure Information Services and then click Next.

4. Type a name for the profile in the Profile Name box, and then click Next.

5. Click Add, click Microsoft Exchange Server in the list of available information services, and then click OK.

6. Type the name of the Microsoft Exchange Server computer to which you want to connect in the Microsoft Exchange Server box, type a mailbox name in the Mailbox box, and then click Next. Note that you can click Check Name before you click OK to verify the server and mailbox names.

7. Click Add, click Personal Address Book in the list of available information services, and then click OK.

8. Type the full path and file name of the personal address book (PAB) associated with the mailbox that you specified in step 6, and then click OK. Note that you can click Browse to locate the PAB instead of typing the full path and file name manually.

9. Click Add, click Personal Folders in the list of available information services, and then click OK.

10. Type the full path and file name of the set of personal folders

        associated with the mailbox that you specified in step 6, click Open,
        click OK, and then click OK again. Note that you can also locate the
        set of personal folders in the Create/Open Personal Folders File
        dialog box instead of typing the full path and file name manually.
    

        NOTE: To prevent people from reading other people's messages, each
        person should use a different password-protected set of personal
        folders. If more than one person uses the same set of personal
        folders, both people are able to read the other person's messages. In
        addition, if you do not assign a password to a set of personal
        folders, anyone who uses the client on that computer may be able to
        access that set of personal folders.
    

        If you specify an existing set of personal folders in the Create/Open
        Personal Folders File dialog box, you can specify a new password by
        clicking Change Password in the Personal Folders dialog box. If you do
        not know the current password, contact your network or system
        administrator. For additional information about lost or forgotten
        passwords for a set of personal folders, please see the following
        article in the Microsoft Knowledge Base:
    

           ARTICLE-ID: Q150247
           TITLE     : XCLN: Cannot Recover Password of PST nor Contents of OST
    
        If you specify a new set of personal folders, you can specify a
        password on the Create Microsoft Personal Folders dialog box.
    
    

11. If you want to run Microsoft Exchange or Microsoft Outlook

        automatically when you start Windows NT, click "Add Outlook to the
        Startup group", and then click Next. If you do not want to run
        Microsoft Exchange or Microsoft Outlook automatically, verify that "Do
        not add Outlook to the Startup group" is selected, and then click Next.
    

12. Click Finish.

13. Repeat steps 2-12 for each additional person that you want to be able

        to use the client.
    

1. In the client, click Options on the Tools menu.

2. Click the "Prompt for a profile to be used" option in the When Starting Microsoft Exchange area, and then click OK.