Description of the Multi-Column Report Wizard

• Microsoft FoxPro for Windows, version 2.6

SUMMARY

The information below describes the Multi-Column Report Wizard and how to use it to create a report with up to three columns.

This information is also found in FoxPro online Help in the "Multi-Column Report Wizard" topic.

MORE INFORMATION

The Multi-Column Report Wizard uses a table you specify to set up a report with one, two, or three columns of data per page. You can choose the report style and layout.

NOTE: This wizard is available only if you are using Microsoft FoxPro for Windows.

MULTI-COLUMN REPORT WIZARD STEPS

Step 1 of 7: Selecting a table

NOTE: This step is skipped if you start the wizard from the Catalog Manager, and a table is already in use.

First select the table you want to use for your report. The list contains the tables that were open when you started the wizard. If you want to use a table that is not currently open, choose the Open... button.

Step 2 of 7: Selecting a Style for the Report

Select one of the available styles for your report. The graphic on the wizard screen changes to show you what the report will look like.

Step 3 of 7: Setting the Number of Columns

Under Number of columns for each page, select the 1 column, 2 columns, or 3 columns option to control how many columns are printed on each page of your report.

Step 4 of 7: Selecting the Fields to Include in the Report

Select the fields you want to include in your report. The list of Available Fields shows all the fields in the table you selected.

To select fields you can:

• Double-click each field name in the Available Fields list.
• Select each field name and choose the Add button.
• Choose the Add All button to use all the table fields.

Step 5 of 7: Selecting a Layout for the Report

Select Horizontal if you want the field names to appear as titles above the columns on the page; select Vertical if you want the field names to run down the left side of each column in the report.

If you need to further adjust the layout of the report, choose the Print Setup... button. This displays the Print Setup dialog, where you can select a printer, set paper size and orientation, and set printer options.

Step 6 of 7: Setting the Sort Order for the Report

NOTE: This step will be skipped if you are basing your report on a query.

Select up to three fields from the Available Fields by which to sort the records in your report. The selected fields are combined to create an index tag.

For example, if you choose State and then City, the records in the finished report will be sorted by state, and then by city within each state.

Choose the Ascending option to sort records from the beginning of the alphabet, the lowest number, or the earliest date; choose the Descending option to sort records from the end of the alphabet, the highest number, or the latest date.

Step 7 of 7: Naming, Previewing, Saving, Modifying, and Printing the

             Report

First, enter the title you want to appear at the top of your new report. Then, choose the Preview... button to see your report in a preview window. If you are satisfied with the results, select one of the following options, and then choose the Finish button.

• Save Report for Later Use creates a Microsoft FoxPro report (.FRX) file you can later use to run your report.
• Save and Print Report displays the Save As dialog so you can save the report, then displays the Print dialog so you can select print options and send it to a printer.
• Modify Report with Design Tool saves the report and displays it in the Report Layout window, so you can modify it as needed.