How to Remove White Lines in Mailing Labels and Reports

• Microsoft Visual FoxPro for Windows, versions 3.0 and 3.0b

SUMMARY

When doing mailing labels, companies often have multiple address lines for company Name, P.O. Box, Address1, Address2, City, State, and Zip. At times some of these lines may be blank if a customer does not have a P.O. Box or has only one address line. The steps in this article demonstrate how to remove blank lines (white space) from the report or mailing label without using the float option. The float option on an Invoice report causes the header section to shrink and grow with the number of lines being printed.

MORE INFORMATION

Step-by-Step Example

1. Create a table called Mylabel.dbf that contains five fields representing address lines called line1, line2, line3, line4, and line5.

2. Create a label called Mylabel.lbx by using the Label Wizard.

3. In the area of the report where the label would normally be, delete all the label text boxes. Then add one text box called Text1, and make it five lines high.

4. In the expression of the text box, enter:

   line1; line2; line3; line4; line5

5. Choose Print When, and select Remove Line If Blank. This will arrange the lines properly and remove any blank lines from the individual address lines.

6. Save the label as Mylabel.lbx.

7. Add six records to the table Mylabel.dbf leaving none, one, or two lines blank in each record. Do not leave line1 blank.

8. Preview the Label. It should produce a report without any blank lines in the address and the height of the header section should stay the same.