How to Delete Files From Within an Office Program

• Microsoft Office 98 Macintosh Edition
• Microsoft Office for the Macintosh, versions, 4.2, 4.2.1
• Microsoft Office for Windows, versions 4.2, 4.3
• Microsoft Office for Windows 95, versions 7.0
• Microsoft Office 97 for Windows -----------------------------------------------------------------------

SUMMARY

This article describes many ways in which you can delete files while you work in any of the Office products listed at the beginning of this article.

MORE INFORMATION

Version 7.0, 7.0a, or 97 Programs

To delete a file, use the following steps:

1. On the File menu, click Open.

2. Click the name of the file you want to delete.

   - If you want to delete more than one file, press and hold down the

        CTRL key as you click the file names.
   

   - If you want to delete several files whose names appear in a row,

        click the first file name you want to delete, then press and hold
        down the SHIFT key as you click the last file name that you want
        to delete.
   

3. To delete the file or files, use either of the following methods:

       - Press the DELETE key.
   

          -or-
   

       - Right-click the file name, and then click Delete. NOTE: This option
         is not available in Microsoft Windows NT 3.51.
   

4. A message appears, asking you to confirm that you want to delete the file(s). Click Yes.

   Cannot delete '<file name>'

For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q133196
   TITLE     : Word 95: Can't Rename or Delete File in File Open

Office 98 Macintosh Edition

1. On the File menu click Open.

2. If you know the name of the file that you want to delete, type the file name in the "File name:" box, then click OK. If you want to see a list of files, select the type of file from the "File type:" list, then click OK.

3. Click to select the file that you want to delete. Point to Commands, then click Put in Trash. This will move the selected file to the Trash. You must empty the Trash to permanently delete the file.

   To select multiple files, COMMAND+click the mouse button on each file that you want to delete.

   NOTE: You cannot select multiple files in the Find File dialog box in

            Microsoft PowerPoint 98 Macintosh Edition.
   
   

Office version 4.2, 4.3 for Windows and 4.2, 4.2.1 for Macintosh

1. On the File menu, click Find File. In the Open dialog Box, click Find File.

   a. The first time you use Find File, the product you are using

         displays the Search dialog box. Fill out the Search dialog box
         with the following information, depending on which operating
         system you are using.
   

         - If you are using a Windows program, in the File Name box, type
           the appropriate extension for the type of file you're looking
           for:
   
               In this program                   Type this extension
               -----------------------------------------------------
               Word for Windows                                *.doc
               Microsoft Excel for Windows                     *.xl*
               PowerPoint for Windows                          *.ppt
   
            -or-
   
         - If you are using a Macintosh, leave the File Name box blank.
           Then, click the down arrow in the File Type box and make the
           appropriate selection:
   
               In this program                      Choose this file type
               ----------------------------------------------------------
               Word for the Macintosh               Word Documents
               Microsoft Excel for the Macintosh    Microsoft Excel Files
               PowerPoint for the Macintosh         Presentations
   
      b. In the Location box, choose the drive that you want to search.
   
      c. Click OK. These settings will be used the next time you start
         Find File.
   
   

2. In the Find File dialog box, click the name of the file you want to delete. Note that in PowerPoint version 4.x for Windows and version 4.0 for the Macintosh, you cannot select multiple files.

   - If you want to delete more than one file, press and hold down the

        CTRL key (Windows) or the OPTION key (Macintosh) as you click on
        the file names.
   

   - If you want to delete several files whose names appear in a row,

        click the first file name you want to delete, then press and hold
        down the SHIFT key as you click the last file name that you want
        to delete.
   

3. Use either of the following methods to delete the file or files:

   - Press the DELETE key.

         -or-
   

   - Click the Commands button, and then click Delete.

4. A message appears, asking you to confirm that you want to delete the file. Click Yes.

   ARTICLE-ID: Q122962
   TITLE     : PowerPoint: Can Only Print One File at a Time in Find
               File