MS Graph 97: Keyboard Shortcuts for Microsoft Graph 97

• Microsoft Word 97 for Windows
• Microsoft Graph version 97 for Windows

SUMMARY

This article contains a list of keyboard shortcuts available in Microsoft Graph 97. This list is a compilation of the individual keyboard shortcut lists available in Graph Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Microsoft Word you are using, you may have to make adjustments when using shortcut keys.

MORE INFORMATION

Function Key Shortcuts

   F1          Displays online Help or the Office Assistant

   SHIFT+F1    Context Sensitive Help or What's This?

   F2          Edits the active cell

   F3          No shortcut key assignments

   CTRL+F4     Closes the window (This shortcut key only works when
               Graph is in a program window.)

   ALT+F4      Exits the program

   F5          Restores the window size

   F6          No shortcut key assignments

   CTRL+F7     Moves the window

   F8          Extends the selection

   CTRL+F8     Resizes the window

   CTRL+F9     Minimizes the main program window

               NOTE: The CTRL+F9 key combination has been confirmed to be a
               documentation error and does not minimize the main program
               window.

   CTRL+F10    Maximizes or restores the main program window

               NOTE: The CTRL+F10 key combination has been confirmed to be
               a documentation error and does not maximize or restore the
               main program window.

   F10         Activate the menu bar

   SHIFT+F10   Display a shortcut menu window (This shortcut key only works
               in the chart window.)

   F11         No shortcut key assignments

   F12         No shortcut key assignments

Keys for Moving Around on a Datasheet

   To move to a cell                                     Arrow keys

   To move to the beginning of a row                     HOME

   To move to the first data cell                        CTRL+HOME
   (row 2, column 2)

   To move to the end of a row                           END
   (last occupied column)

   To move to the lowest-right cell that                 CTRL+END
   contains data

   To move down one window                               PAGE DOWN

   To move up one window                                 PAGE UP

   To move right one window                              ALT+PAGE DOWN

      NOTE: Microsoft has confirmed the ALT+PAGE DOWN shortcut key to be a
      problem in Microsoft Graph 97.

   To move left one window                               ALT+PAGE UP

      NOTE: Microsoft has confirmed the ALT+PAGE UP shortcut key to be a
      problem in Microsoft Graph 97.

   ARTICLE-ID: Q178949
   TITLE     : MS Graph: Cannot Scroll One Window Left or Right in
               Datasheet

   To move up or down to the edge of the                 CTRL+UP ARROW or
   current data region                                   CTRL+DOWN ARROW

   To move left or right to the edge of the              CTRL+LEFT ARROW or
   current data region                                   CTRL+RIGHT ARROW

Enter and Edit Data by Using Shortcut Keys

   To complete a cell entry                              ENTER

   To cancel a cell entry                                ESC

   To delete the character to the left of the            BACKSPACE
   insertion point, or delete the selection

   To delete the character to the right of the           DELETE
   insertion point, or delete the selection

   To delete text to the end of the line                 CTRL+DELETE
                                                         (Press F2 to edit
                                                         the cell first)

   To move one character up, down, left, or right        Arrow keys
                                                         (Press F2 to edit
                                                         the cell first)

   To move to the beginning of the line                  HOME

   To complete a cell entry and move down in             ENTER
   the selection

   To complete a cell entry and move up in the           SHIFT+ENTER
   selection

   To complete a cell entry and move to the right        TAB
   in the selection

   To complete a cell entry and move to the left         SHIFT+TAB
   in the selection

   To edit the active cell                               F2

   To enter the date (datasheet only)                    CTRL+; (SEMICOLON)

   To enter the time (datasheet only)                    CTRL+SHIFT+:
                                                         (COLON)

Insert, Delete, and Copy Selected Cells or Data by Using Shortcut Keys

   To copy the selection                                 CTRL+C

   To paste the selection                                CTRL+V

   To cut the selection                                  CTRL+X

   To clear the contents of the selection                DELETE

   To insert blank cells                                 CTRL+SHIFT+PLUS
                                                         SIGN

   To delete the selection                               CTRL+- (MINUS
                                                         SIGN)

   To undo the last action                               CTRL+Z

Move Within a Selection by Using Shortcut Keys

   To move from top to bottom within the selection       ENTER
   (down)

   To move from bottom to top within the selection       SHIFT+ENTER
   (up)

   To move from left to right within the selection       TAB
   or move down one cell if only one column is
   selected

   To move from right to left within the selection       SHIFT+TAB
   or move up one cell if only one column is
   selected

   To move clockwise to the next corner of the           CTRL+PERIOD
   selection

Format Data by Using Shortcut Keys

   To display the Format dialog box for the              CTRL+1
   selected chart item                                   (Cannot use the
                                                         numeric keypad 1
                                                         key.)

   To apply the General number format to the             CTRL+SHIFT+~
   selected chart axis or data labels                    (TILDE)

   To apply the Currency format with two decimal         CTRL+SHIFT+$
   places to the selected chart axis or data labels
   (negative numbers appear in parentheses)

   To apply the Percentage format with no decimal        CTRL+SHIFT+%
   places to the selected chart axis or data labels

   To apply the Exponential number format with two       CTRL+SHIFT+^
   decimal places to the selected chart axis or
   data labels

   To apply the Date format with the day, month, and     CTRL+SHIFT+#
   year to the selected chart axis or data labels

   To apply the Time format with the hour and minute     CTRL+SHIFT+@
   (and indicate A.M. or P.M.) to the selected chart
   axis or data labels

   To apply the Number format with two decimal           CTRL+SHIFT+!
   places, 1000 separator, and [ASCII 150] for negative
   values to the selected chart axis or data labels

   To apply or remove bold formatting                    CTRL+B

   To apply or remove italic formatting                  CTRL+I

   To apply or remove an underline                       CTRL+U

   To apply or remove strikethrough formatting           CTRL+5
                                                         (Cannot use the
                                                         numeric keypad 5
                                                         key.)

Select Cells, Columns, or Rows in Datasheets by Using Shortcut Keys

   To extend the selection by one cell                   SHIFT+ arrow key

   To extend the selection to the last nonblank cell     CTRL+SHIFT+ arrow
   in the same column or row of the active cell          key

   To extend the selection to the beginning of           SHIFT+HOME
   the row

   To extend the selection to the beginning of           CTRL+SHIFT+HOME
   the datasheet

   To extend the selection to the last cell used         CTRL+SHIFT+END
   in the datasheet (lower-right corner)

   To select the entire column                           CTRL+SPACEBAR

   To select the entire row                              SHIFT+SPACEBAR

   To select the entire datasheet                        CTRL+A

   If multiple cells are selected, select only           SHIFT+BACKSPACE
   the active cell

   To extend the selection down one screen               SHIFT+PAGE DOWN

   To extend the selection up one screen                 SHIFT+PAGE UP

Select Chart Items by Using Shortcut Keys

   To select the previous group of items                 DOWN ARROW

   To select the next group of items                     UP ARROW

   To select the next item within the group              RIGHT ARROW

   To select the previous item within the group          LEFT ARROW

REFERENCES

For additional information about using shortcut keys in earlier versions of MS Graph, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q64456
   TITLE     : MS Graph: Moving and Selecting in the Datasheet