OL97: Internet Mail Connection and Transfer Options

• Microsoft Outlook 97

SUMMARY

This article describes Microsoft Outlook 97 connection settings that control how your Internet Mail transport service delivers and sends e-mail. These settings include options for connecting to the mail server, working offline and using Remote Mail, and scheduling a time interval for message delivery.

MORE INFORMATION

This article discusses the following Internet Mail connection topics:

• Connecting To Internet Mail - Connect Using the Network - Connect Using the Modem

       - Dial Using the Following Connection
         - Add Entry
         - Edit Entry
         - Login As
  

• Transferring Internet Mail - Work Offline and Use Remote Mail

       - Schedule
       - Log File
  

1. In Outlook, on the Tools menu, click Services.

2. Under the Services tab, click to select Internet Mail and click the Properties button to open the Internet Mail property dialog box.

3. Click the Connection tab to see your options for how you connect and transfer e-mail.

Connecting To Internet Mail

The options in this area of the Internet Mail Properties Connection dialog box determine how you connect to your mail server.

Connect Using the Network

This option connects your Internet mailbox through a local area network (LAN) connection. If you connect using the network, you can retrieve, compose, and send messages from your mailbox.

Connect Using the Modem

This option connects your Internet mailbox through Dial-Up Networking by a remote access connection. If you have remote access, you use a modem to connect to your mailbox during remote sessions. To schedule the dial-up connection, clear the "Work Off-line and Use Remote Mail" check box, and then click Schedule.

NOTE: To use this option, you must have installed Dial-Up Networking during Microsoft Windows Setup or through Add/Remove Programs in Control Panel.

   Dial Using the Following Connection
   -----------------------------------

   If you connect using a modem, type your dial-up connection, or click
   the arrow to choose from the list.

      Add Entry:

      This option adds more Dial-Up Networking connections to the list.

      Edit Entry:

      This option edits the existing Dial-up Networking connection
      properties.

      Login As:

      This option provides PPP user information.

Transferring Internet Mail

These settings specify how Internet Mail transfers messages between your Internet mailbox and Outlook.

Work Offline and Use Remote Mail

Click (check) this check box to initially display message headers. You can then scan the headers (using Remote Mail, which is available from the Tools menu in Microsoft Outlook) to mark the messages you want to receive, copy, or delete. While using Remote Mail, you can compose messages and send them to your Outbox at any time, and send and receive messages when you connect to your mailbox. Clear this check box to deliver all messages from the mail server.

If you make your Internet connection using an Internet Browser before starting Outlook, and keep it running after quitting Outlook, do not choose "Work off-line and use Remote Mail." In this instance, you deliver and send mail using your existing connection by clicking "Check for New Mail" on the Outlook Tools menu.

If you want Outlook to initiate your Internet connection and log off when you quit Outlook, do not choose "Work off-line and use Remote Mail." When you start Outlook and Outlook cannot detect an existing Internet connection, Outlook will automatically initiate your connection logon. In this instance, you deliver and send mail using your active connection by clicking "Check for New Mail" on the Outlook Tools menu.

If you want to use Outlook in an off-line state and have a connection only when your are delivering and sending mail, choose "Work off-line and use Remote Mail." Outlook will not activate your Internet connection until you select the Remote Mail Wizard. To activate Remote Mail from the Outlook Tools menu, click Remote Mail. Remote Mail initiates your Internet connection and hangs up when transfers are finished.

   Schedule:

   The Schedule option is only available if you do not select to Work
   off-line and use Remote Mail. Click this option to set the time
   interval for message delivery and, if you connect using a modem, to set
   a schedule for dial-up connections.

   Log File:

   Click this option to create a file that records events during your mail
   sessions. A log file is useful for troubleshooting when you have
   problems with Internet Mail.

REFERENCES

For more information about Internet Mail options, click the Help button in the Internet Mail Properties dialog box.