OL97: Lotus Organizer Conversion Issues

• Microsoft Outlook 97

SUMMARY

This article describes how to convert files from Lotus Organizer to Microsoft Outlook 97 and some of the problems you may encounter.

Organizer is manufactured by Lotus, a vendor independent of Microsoft; we make no warranty, implied or otherwise, regarding this product's performance or reliability.

MORE INFORMATION

To import an Organizer file into Outlook, you must have the Organizer program installed on your computer. You must also install the Lotus Organizer Converters that come with Outlook. These converters are not installed when you choose Typical Installation during setup.

To install the Organizer Converter Files:

1. Click the Start button point to Settings and click Control Panel.

2. Click Add/Remove Programs.

3. Click Microsoft Office 97 or Microsoft Outlook 97 and click Add/Remove.

4. In the Setup dialog box, click Add/Remove.

5. Click Microsoft Outlook and click Change Options.

6. Click the check box next to Lotus Organizer Converters to select it, click OK, and then Continue.

NOTE: Neither of these supplied converters supports Lotus Organizer 2.0 files. Organizer 2.0 files can be exported as comma delimited text files and imported into Outlook. Organizer 97 (3.0) files can be saved in version 2.1 format, and then imported into Outlook. Also, a product named IntelliSync for Windows CE, can be used for direct-connect synchronization between a Windows CE based handheld PC using Organizer 97 and another PC using Outlook.

Steps to Import an Organizer File

To import an Organizer file, do the following:

1. On the File menu, Click Import and Export.

2. Click "Import from Schedule+ or another program or file," and click Next.

3. Click Lotus Organizer 1.0, 1.1, or Lotus Organizer 2.1, and click Next.

4. Type the Organizer file name in the File to import window, and click Next.

5. Click Import "<filename>" into "<foldername>" and click Map Custom Fields (where < name> is the file or folder name you want to use).

6. Map "<Organizer fieldname>" to "<Outlook fieldname>" and click OK.

Manually Map Organizer Fields to Outlook Fields

Most fields will automatically map from Organizer fields to the proper Outlook fields. However, it is very important that you verify the mapping to assure each Organizer field is mapped to the appropriate Outlook field.

For those Organizer entries containing more than one category, only the first category in the list will be imported to Outlook.

Calls Not Imported

Organizer Call entries are not imported to Outlook.

Notes Not Imported

Organizer note entries are not imported to Outlook.

Planner Entries

Organizer Planner entries are imported as Appointments in Outlook's Calendar. Those spanning multiple days are imported as recurring appointments.

Repeated Events

Organizer Repeated Events are imported as a series of individual events in Outlook.

REFERENCES

For additional information on Organizer conversion issues, see the Microsoft Office 97 Resource Kit, available for viewing on the Microsoft Web site at:

   http://www.microsoft.com/office/ork

   http://www.microsoft.com/

   ARTICLE-ID: Q165498
   TITLE     : OL97: Error During Conversion of Lotus Organizer Files

Keywords          : IntpImEx kbfaq
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto