OL97: Recording Journal Entries for Files from Other Programs

 Last reviewed: January 19, 1998
Article ID: Q167982
The information in this article applies to:
  • Microsoft Outlook 97

SUMMARY

Outlook can automatically record Journal entries for contacts for the following items: e-mail messages, meeting requests, meeting responses, task requests, and task responses. Outlook can not, however, automatically create journal entries for contacts for files created in the other Microsoft Office applications.

MORE INFORMATION

The types of items Outlook can create Journal entries for fall into two categories:

  • Items that you can automatically record and associate with your existing contacts in Outlook
  • Files that are recorded but not associated with your existing contacts in Outlook

To see these two categories, on the Tools menu in Outlook, click Options, and then click the Journal Tab.

When "Automatically record journal entries for this contact" is selected for a particular contact, Outlook will automatically record journal entries for the items selected in the "automatically record these items" area. The "Also record files from" portion of the Journal Options tab will automatically record activity in the programs listed, but does not associate this activity with a particular contact.

It is possible to manually associate a file created in another program with a particular contact by using the following steps:

  1. Create and save a file from another program.

  2. In Outlook, open the contact you want to associate the file with.

  3. Click the Journal tab and click "New Journal Entry".

  4. In Entry type, select the program used to create the file you are recording the entry for.

  5. On the Insert menu, click File, and select the file you are recording the entry for.
6. In the "Insert as" area, select Shortcut and click OK.

Now if you view the Journal by contacts, the journal entry created in the steps above will appear in the Journal under the contact's name and the Journal tab of the contact will contain a shortcut to the file itself. 

Keywords          : GnlJrnl kbinterop
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto

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Last reviewed: January 19, 1998
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