OL97: Changing the Time Zone Without Changing Appointment Times

• Microsoft Outlook 97

SUMMARY

When you change the time zone setting in Microsoft Outlook, the times of your appointments will be adjusted to the newly selected time zone. To change the time zone setting in Outlook without changing the times for each of your appointments, you must export the data in your calendar folder, change the time zone setting, and then import your data back into Outlook.

MORE INFORMATION

To change the current time zone do the following:

1. On the Tools menu, click Options.

2. Click the Calendar tab and then click Time Zone.

3. In the Time zone list, select the desired time zone.

4. Click OK and click OK again.

You may want to change the time zone setting in Outlook without changing the times of your appointments. This is useful if Outlook was set to the incorrect time zone when you began entering appointments in your calendar.

To change the time zone setting in Outlook without changing the times for your appointments, use the following steps:

1. On the File menu, click Import and Export.

2. In the Import and Export Wizard, select "Export to a file," and click Next.

3. Select the Calendar folder and click Next.

4. Select "Comma Separated Values (Windows)" and click Next.

5. Type the full path and name of the file into which you would like to temporarily export the calendar data. (Example: c:\calendar.csv)

6. Click Next.

7. Verify there is a checkmark in front of "Export Appointments from the Calendar folder," and click Finish.

   NOTE: If the calendar you are exporting contains recurring appointments, you must enter a date range for Outlook to create individual occurrences for recurring appointments in that range. It is important to note any recurring appointments will be permanently converted to individual appointments.

8. Once Outlook finishes exporting the data, on the Tools menu click Options.

9. Click the Calendar tab and then click Time Zone.

10. In the Time zone list, select the desired time zone.

11. Click OK and click OK again.

12. On the File menu, click Import and Export.

13. In the Import and Export Wizard, select "Import from Schedule+ or another program or file," and click Next.

14. Select "Comma Separated Values (Windows)" and click Next.

15. Type the full path and name of the file you created in step 5 and click Next.

16. Select the Calendar folder and click Next.

17. Click Finish for Outlook to import the calendar data back into the calendar folder with the original appointment times.

Keywords          : GnlCal
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbhowto