OL97: How to Save an Outlook Calendar in HTML Format

• Microsoft Outlook 97
• Microsoft Word 97 for Windows

SUMMARY

This article describes how you can use Microsoft Outlook 97 and Microsoft Word 97 with the Olcalndr.dot Word template to save your Outlook calendar as a Hypertext Markup Language (HTML) formatted document.

MORE INFORMATION

Outlook 97 does not include a method of saving Outlook items or folders as HTML files. However, you can convert your daily or monthly calendar into a Word 97 document and then, from Word, save the calendar in HTML format.

Converting Your Calendar to Word

1. Download Olcalndr.exe from the Microsoft Software Library and save it on your hard drive. For more information about obtaining Olcalndr.exe, please see the following article in the Microsoft Knowledge Base:

         ARTICLE-ID: Q166993
         TITLE     : OL97: Outlook Calendar Template for Word 97 Available on
                     MSL
   
   

2. In Windows Explorer, double-click the Olcandr.exe file you downloaded to expand the compressed file. Olcalndr.exe will create two files, Olcalndr.dot (a Word 97 template) and Readme.txt (usage instructions).

3. Move the Olcalndr.dot template file to your \Program Files\Microsoft Office\Templates folder.

4. Start Word 97, and on the File menu, click New.

5. On the General tab, click Olcalndr.dot and click OK to create a new document based on the Olcalndr.dot template.

6. In the Calendar Setup, click or type to fill in your choices and click OK.

   NOTE: If Outlook is not running, the template automatically starts Outlook.

7. After the template creates your calendar, you can modify the calendar as desired before saving it in HTML format.

Saving the Calendar as an HTML Document

1. With your calendar open in Word (step 7 above), on the File menu, click "Save As HTML."

2. In the File Name box, type a name for your HTML file. Use HTM as your file extension or let Word assign the extension.

3. Make sure the Save As Type box lists "HTML Document (*.html;*.htm;*htx)."

4. Click Save and click OK to the message regarding loss of formatting.

5. After saving the calendar in HTML format, on the Standard Toolbar, click the Web Page Preview button to open your calendar in your Web browser program.

Keywords          : HtmView GnlCal kbinterop
Version           : WINDOWS:97
Platform          : WINDOWS
Issue type        : kbinfo