OL97: How to Copy Calendar Items from One Folder to Another

• Microsoft Outlook 97

SUMMARY

You cannot copy all the items in a Microsoft Outlook 97 Calendar folder by right-clicking the folder, clicking Copy Calendar and then pasting in another folder. This technique creates a new subfolder under the destination folder.

To copy all of the items from a Calendar folder to another folder, you must select each item and then copy and paste it to the target folder.

MORE INFORMATION

To copy all the Calendar items to another folder, you must first display all of the items in a tabular view. You can do this either by temporarily clearing the filter from an exiting tabular view or by defining a new permanent, tabular view.

To display the items in the folder in a tablular view you can use one of two methods:

• Temporarily clear the filter from an existing tabular view

      -or-
  

• Define a new permanent, tabular view of all calendar items.

Clearing the Filter from an Existing View

To clear the filter from an existing tabular view, follow these steps:

1. Click to select the Outlook Calendar folder.

2. On the View menu, point to Current View and click to select one of the tabular views such as Events or By Category.

3. On the View menu, click Filter, click Clear All, and then click OK.

Defining a New Tabular View

To define a new permanent, tabular view, follow these steps:

1. Click to select the Calendar folder.

2. On the View menu, click Define Views and click New.

3. Type a name for the new view, click to select Table, and then click OK.

4. In View Summary, click Sort.

5. In the Sort items by list, click to select Start and Ascending.

6. In the three "Then by" lists, click to select (none) and then click OK.

7. Click OK and then click Apply View.

Once all items are displayed, you can copy and paste them to another folder.

Moving All Calendar Items to Another Folder

1. On the Edit menu, click Select All.

2. On the Edit menu, click Copy.

3. Click to select the destination folder.

4. On the Edit menu, click Paste.

REFERENCES

For more information about defining views, search the Help Index for "Views" and click "Create." Or type "New view" in the Office Assistant, click Search, and then click to view "Change the view."