PC Win: Message Templates Not Supported in Shared Folder

• Microsoft Mail for Windows, versions 3.0, 3.2, 3.2a, and 3.5

SUMMARY

You can create a Mail message template that can be used for sending the same type of message to the same recipients. The instructions for creating the template are outlined in the Microsoft Mail on-line help file, MSMAIL.HLP.

After you create a template, you can move the template to a special folder for later use. However, a message template cannot be placed in a shared folder.

MORE INFORMATION

Once a message template is in the shared folder, it appears as a sent message. This is by design.

When you store the template in a private folder, it is stored in your mail message file (MMF). However, when the template is moved or copied to a shared folder, it is converted from an internal MMF storage structure to a structure that is used by shared folders. The shared folders are stored in the \FOLDERS subdirectory on the postoffice server.

NOTE: The Microsoft Mail for PC Networks, MS-DOS workstation stores its shared folders in the same manner and does not have the feature for this same reason.

When a message is stored in the MMF file, its fields are accessible. When the message is moved to a shared folder the Federal Information Processing Systems (FIPS) information is sealed; therefore, it becomes unavailable. As long as the message is kept in a MMF file structure, the functionality will remain available.

NOTE: FIPS message format is described in FIPS PUB 98. This format is a subset of the CCITT X.400 standard for interpersonal messaging. FIPS refers to the format used to store the raw data files. Vendor-defined (such as Microsoft) field refers to an individual element of the message. For example, To:, From:, and Attachment: are all vendor-defined fields.