XL: Macro to Print a Group of Files Located in Same Folder

• Microsoft Excel for Windows, version 5.0
• Microsoft Excel for Macintosh, version 5.0
• Microsoft Excel for Windows 95, version 7.0
• Microsoft Excel 97 for Windows

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) you can use to print a batch of files that are all located in the same folder (directory). The macro requests a folder name and then prints all the files in that folder.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

1. Open a new workbook.

2. Insert a new module sheet. In Microsoft Excel 97 and Microsoft Excel 98 Macintosh Edition, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Editor, click Module on the Insert menu, In Microsoft Excel versions 5.0 and 7.0, on the Insert menu, point to Macro, and then click Module.

3. Type the following sample macro in the module:

         Sub Batch_Print()
            Dim Input_Dir, Print_File As String
            Input_Dir = InputBox _
               ("Input directory path containing the files to print")
            ' Defines Print_File equal to the first Microsoft Excel file found
            ' in the directory specified in the InputBox above.
            Print_File = Dir(Input_Dir & "\*.xl*")
   
            ' If you are using Microsoft Excel for the Macintosh, you need
            ' to change Print_File = Dir(Input_Dir & "'   .xl*") to
            '
            '   If you are using Microsoft Excel 5.0, use this line
            '   Print_File = Dir(Input_Dir & ":",  MacID("XLS5"))
            '
            '   If you are using Microsoft Excel 98, use this line
            '   Print_File = Dir(Input_Dir & ":",  MacID("XLS8"))
            '
            ' and change Workbooks.Open Filename:=Input_Dir & "\" & Print_File
            ' to:
            '
            '   Workbooks.Open Filename:=Input_Dir & ":" & Print_File
   
            ' Loops through the directory specified in the above InputBox
            ' and opens each workbook in the directory, prints all sheets
            ' in the workbook and closes the workbook. Continues until are
            ' all files are printed.
            Do While Len(Print_File) > 0
               Workbooks.Open Filename:=Input_Dir & "\" & Print_File
               ActiveWorkbook.PrintOut Copies:=1
               ActiveWorkbook.Close
               Print_File = Dir()
            Loop
         End Sub
   
   

REFERENCES

"Visual Basic Reference," version 5.0, pages 143-145

For additional information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications