XL: Sample Macro to Add Check Marks to Custom Menu Commands

• Microsoft Excel for Windows, version 5.0
• Microsoft Excel for the Macintosh, version 5.0
• Microsoft Excel for Windows 95, version 7.0

SUMMARY

The following Microsoft Excel macro shows how to manage check marks in a custom menu command. The macro places a check mark next to the command when it is selected from the menu. When the command is selected again, the macro removes the check mark.

MORE INFORMATION

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1. Insert a new module in a workbook.

2. To add a command called "Database" below the Toolbars command on the View menu, choose the Menu Editor command from the Tools menu.

   For more information about using the Menu Editor, see pages 242-244 of the "Visual Basic User’s Guide."

3. Select a portion of the worksheet that you want to be the database view and give it the assigned name "Database_View." Repeat this procedure for the worksheet view, and give that worksheet selection the defined name "Worksheet_View."

4. Switch to the Visual Basic module, and enter the following code:

         Sub DatabaseView()
             With MenuBars(xlWorksheet).Menus("View").MenuItems("Database")
                 .Checked = Not .Checked 'toggles check mark on/off
                 If .Checked Then
                     'Switch to Database View
                     Application.Goto "Database_View", True
                 Else
                     'Switch to Worksheet View
                     Application.Goto "Worksheet_View", True
                 End If
             End With
         End Sub
   
   

5. Using the Menu Editor, assign the DatabaseView macro to the Database command.

6. Activate the worksheet.

7. Choose Database from the View menu.

REFERENCES

"Visual Basic User’s Guide," version 5.0, page 254