XL: How to Obtain the SQL Statement for a PivotTable

• Microsoft Excel 98 Macintosh Edition
• Microsoft Excel 97 for Windows
• Microsoft Excel for Windows 95, versions 7.0, 7.0a
• Microsoft Excel for Windows NT, version 5.0
• Microsoft Excel for Windows, versions 5.0, 5.0c
• Microsoft Excel for the Macintosh, versions 5.0, 5.0a

SUMMARY

When you are working with a Microsoft Excel PivotTable, you may want to determine its data source. To do this, use the SourceData property in Microsoft Visual Basic for Applications code.

MORE INFORMATION

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The SourceData property can be used to return the data source for a PivotTable object. If the data source is an external data source, then the return value for the SourceData property is an array that consists of an SQL connection string with the remaining elements as the query string broken into 200-character segments. For example, if you create a PivotTable that uses data from the NWind data source, and you want to see records from the Orders table with the following criteria

• The records are from the Employee Id and Order Amounts fields
• The Order Date of the records is greater than or equal to June 1, 1989

   SELECT orders.EMPLOY_ID, orders.ORDER_AMT
   FROM c:\windows\msapps\msquery\orders.dbf orders
   WHERE (orders.ORDER_DATE>={d '1989-06-01'})

   Sub GetSourceData()
       Dim SQLString As Variant
       Dim RowCount As Integer
       Dim SQLRange As Range

       Set SQLRange = Range("Sheet1!A1")

       ' Assign the SourceData array to the SQLString variable.
       SQLString = SQLRange.PivotTable.SourceData

       ' Loop through each element of the SQLString array and copy these
       ' elements to Sheet1, starting in cell A1 and going down.

       RowCount = 0
       For Each xElement In SQLString
           ' The first element is the Connection String.
           ' Each additional element is the SELECT Statement
           ' broken in to 200-character text strings.
           Range("A1").Offset(RowCount, 0).Value = xElement
           RowCount = RowCount + 1
       Next
   End Sub

REFERENCES

For more information on the SourceData Property, click the Search button in Visual Basic Reference Help, and type:

   SourceData