XL: Increment Relative References by More Than One Cell in VBA

• Microsoft Excel 97 for Windows
• Microsoft Excel for Windows 95, version 7.0
• Microsoft Excel for Windows NT, version 5.0
• Microsoft Excel for Windows, versions 5.0, 5.0c
• Microsoft Excel for the Macintosh, versions 5.0, 5.0a
• Microsoft Excel 98 Macintosh Edition

SUMMARY

The Fill feature always increments relative references by one for each cell filled. This article shows how to use Microsoft Visual Basic for Applications code to fill a range of cells with a formula and increment the relative references by an amount that you choose.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

   A1: Alice
   A2: 123 Anywhere St.
   A3: Brian
   A4: 234 Indeterminate Lane
   A5: Catherine
   A6: 345 Unknown Ave.
   A7: Dave
   A8: 456 Not Sure Blvd.
   A9: Erica
   A10: 567 Wherever Way

   B1: =A1
   B2  =A2
   B3: =A3
   B4: =A4
   B5: =A5

   rather than the following formulas:

   B1: =A1
   B2  =A3
   B3: =A5
   B4: =A7
   B5: =A9

To use the sample macro, first select a vertical range of cells starting with the cell that contains the formula you want to fill down. In the example above, you would select the range B1:B5. When you run the macro, a dialog box will prompt you for the number of cells to increment the relative references for each cell filled.

WARNING: The macro will overwrite any data in the selected range and the <n>-1 cells below it, where <n> is the number you enter in the dialog box.

Sample Visual Basic Procedure

   Option Explicit

   Sub FillAndSkip()

      Dim CellToCopy As Range
      Dim n As Integer
      Dim x As Integer
   
      n = Val(InputBox("Increment relative references by how many cells?"))
      Set CellToCopy = Selection.Cells(1)

      For x = 2 To Selection.Rows.Count

         ' COPY the formula to a cell n cells down to update relative
         ' references.
         CellToCopy.Copy
         CellToCopy.Offset(n, 0).Range("A1").Select
         ActiveSheet.Paste

         ' CUT and paste to the desired destination so the references don't
         ' change.
         Application.CutCopyMode = False
         Selection.Cut
         CellToCopy.Offset(1, 0).Range("A1").Select
         ActiveSheet.Paste

         ' Start from the formula just created to get the next formula.
         Set CellToCopy = Selection

      Next x

   End Sub

REFERENCES

For additional information about getting help with Visual Basic for Applications, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications