XL: How to Copy One of Each Record Type to Another Worksheet

• Microsoft Excel 98 Macintosh Edition
• Microsoft Excel 97 for Windows
• Microsoft Excel for Windows 95, versions 7.0, 7.0a
• Microsoft Excel for Windows, versions 5.0, 5.0c
• Microsoft Excel for the Macintosh, versions 5.0, 5.0a

SUMMARY

Using Microsoft Visual Basic for Applications in Microsoft Excel, you can copy a single instance of a record type to another worksheet.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

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Sample Visual Basic Procedure

Type the following macro in a new module sheet:

   Sub CopyNoDupes()

       ' Selects sheet1.
       Worksheets("sheet1").select
       ' Selects cell A2.
       Range("a2").Select
       ' Turns off screen updating, which helps macro run faster.
       Application.ScreenUpdating = False

       ' Will run the below code until the active cell is blank.
       Do While ActiveCell.Value <> ""
           ' Flag is used to determine whether the record should be pasted
           ' to Sheet2.
           flag = True
           ' The variable value1 is assigned the value in the currently
           ' selected cell, initially cell A2.
           valuea = ActiveCell.Value
           ' Valueb is assigned the value in the cell one column to the
           ' right of the activecell, initially cell B2.
           valueb = ActiveCell.Offset(0, 1).Value

           ' Beginaddrs is assigned the address of the activecell.
           beginaddrs = ActiveCell.Address
           ' Endaddrs is assigned the address of the last contiguous cell
           ' of data on the active row.
           endaddrs = ActiveCell.End(xlToRight).Address

           ' Copies the current row's record to Clipboard.
           Range(beginaddrs & ":" & endaddrs).Copy
           ' Selects sheet2.
           Sheets("sheet2").Select
           ' Selects cell A2.
           Range("a2").Select

           ' Determine if the record type has already been copied to
           ' Sheet2.
           Do While ActiveCell.Value <> ""

               ' If valuea, which contains the value from sheet1, equals
               ' the active cell's value in sheet2, and valueb equals
               ' the value in the cell immediately to the right of the
               ' active cell, then do the lines before the Else.
               If valuea = ActiveCell.Value And valueb = _
                   ActiveCell.Offset(0, 1).Value Then

                   ' Flag used in a if statement below. False indicates do
                   ' not paste record.
                   flag = False

                   ' Rowcount is assigned the current number of contiguous
                   ' rows of records.
                   rowcount = Range("a1").CurrentRegion.Rows.Count

                   ' Selects a blank row to exit out of Do While.
                   Range("a" & rowcount).Offset(1, 0).Select

               Else

                   ' Otherwise, select next record on Sheet2.
                   ActiveCell.Offset(1, 0).Select

               End If

           ' Check next record for a duplicate.
           Loop

           ' If flag was not set to False in the previous Do While Loop,
           ' for example, record type not in sheet2, then do the lines
           ' before the End If.
           If flag Then

               ' Rowcount is assigned the current number of contiguous rows
               ' of records.
               rowcount = Range("a1").CurrentRegion.Rows.Count

               ' Pastes the new record type after the last record.
               Range("a" & rowcount).Offset(1, 0).PasteSpecial
           End If

           ' Selects sheet1.
           Sheets("sheet1").Select
           ' Selects the next record on Sheet1.
           Range(beginaddrs).Offset(1, 0).Select

       ' Returns back to first Do While to repeat the above process.
       Loop

       ' Turns ScreenUpdating back on.
       Application.ScreenUpdating = True

       ' Removes the marquee around last copied record.
       Application.CutCopyMode = False

   End Sub

REFERENCES

In Microsoft Excel version 5.0, for more information about any of the Visual Basic for Applications commands used in this article, click Help, Contents, Programming with Visual Basic, Programming Language Summary. Click the appropriate letter to look up the command.

In Microsoft Excel version 7.0, for more information about any of the Visual Basic for Applications commands used in this article, click Help, Contents, Microsoft Visual Basic Excel Reference.