PPT: Sample Code to Copy Slides to Another Presentation

• Microsoft PowerPoint 98 Macintosh Edition
• Microsoft PowerPoint 97 for Windows

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that copies all slides, as PowerPoint objects, from your active presentation to another presentation. If you have one presentation open, the macro creates and then adds the slides to the new presentation. If you have two presentations open, the macro appends the slides to the end of the second presentation.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

Sample Visual Basic Procedure

   Sub SlideCopy()

      ' Variable declarations.
      Dim SourceView, answer As Integer
      Dim SourceSlides, NumPres, x As Long

      ' Count the open presentations.
      NumPres = Presentations.Count

      ' Check to see whether more than one presentation is open.
      If NumPres = 0 Then
         ' If no presentations are open, stop the macro.
         MsgBox "You must have at least one presentation open", _
            vbCritical + vbOKOnly, "No Presentations Open"
         End
      End If

      ' If more than two presentations are open, quit the macro.
      If NumPres > 2 Then
         MsgBox "To many open presentations. Only two presentations" _
            & " may be open." & Chr(13) & "The active presentation is " _
            & "the source and other presentation is the destination.", _
            vbOKOnly + vbCritical, "To Many Open Presentations"
         End
      End If

      ' Stores the current view of the source presentation.
      SourceView = ActiveWindow.ViewType

      ' Count the number of slides in source presentation.
      SourceSlides = ActivePresentation.Slides.Count

      ' See whether only one presentation is open.
      If NumPres = 1 Then
         answer = MsgBox("Only one presentation is open. " & _
            "This presentation will be used as the source. " & _
            Chr(13) & "Press YES to create a new presentation as " _
            & "the destination.", vbYesNo + vbQuestion, "Only One " _
            & "Presentation Open")

         ' If no selected in the message box, quit the macro.
         If answer = vbNo Then
            End
         End If

         ' Create a new presentation for the designation.
         Presentations.Add

         ' Set up the slide size to be the same as the source.
         With ActivePresentation.PageSetup
            .SlideHeight = Presentations(1).PageSetup.SlideHeight
            .SlideWidth = Presentations(1).PageSetup.SlideWidth
         End With

         ' Switch the destination presentation to slide view.
         If ActiveWindow.ViewType <> ppViewSlide Then
            ActiveWindow.ViewType = ppViewSlide
         End If

         ' Switch to the source presentation.
         Presentations(1).Windows(1).Activate

      End If

      ' Change the view to slide sorter if not there already.
      If ActiveWindow.ViewType <> ppViewSlideSorter Then
         ActiveWindow.ViewType = ppViewSlideSorter
      End If

      ' Loop through all the slides and copy them to destination one by
      ' one.
      For x = 1 To SourceSlides
         ' Select the first slide in the presentation and copy it.
         ActivePresentation.Slides.Range(Array(x)).Select
         ActiveWindow.Selection.Copy

         ' Switch to destination presentation.
         Presentations(2).Windows(1).Activate

         ' Create a new slide.
         ActivePresentation.Slides.Add _
            ActivePresentation.Slides.Count + 1, ppLayoutBlank

         ' Make sure the new presentation is slide view.
         If ActiveWindow.ViewType <> ppViewSlide Then
            ActiveWindow.ViewType = ppViewSlide
         End If

         ' Switch to the proper slide.
         ActiveWindow.View.GotoSlide Index:=ActivePresentation.Slides.Count

         ' Paste the slide.
         ActiveWindow.View.Paste

         ' Adjust the size of the pasted object.
         With ActiveWindow.Selection.ShapeRange
            .Left = 0
            .Top = 0
            .Width = ActivePresentation.PageSetup.SlideWidth
            .Height = ActivePresentation.PageSetup.SlideHeight
         End With

         ' Unselect the object.
         ActiveWindow.Selection.Unselect

         ' Switch to source.
         Presentations(1).Windows(1).Activate

      Next x

      ' Restore the current view to source.
      ActiveWindow.ViewType = SourceView

   End Sub

REFERENCES

For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro," click Search, and then click to view "Create a macro in Visual Basic Editor."

For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro," click Search, and then click to view "Run a macro."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q176476
   TITLE     : OFF: Office Assistant Not Answering Visual Basic Questions

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications