PPT: Sample Code to Create a Basic Organization Chart

• Microsoft PowerPoint 98 Macintosh Edition
• Microsoft PowerPoint 97 for Windows

SUMMARY

This article contains a sample Microsoft Visual Basic for Applications macro (Sub procedure) that creates a new slide in the active presentation and then adds four boxes. The boxes appear on the slide in a layout similar to the Organization Chart AutoLayout.

The boxes the macro creates are not Organization Chart objects. The boxes are PowerPoint objects. You can edit these boxes using PowerPoint drawing tools.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

Sample Visual Basic Procedure

   Sub CreateOrgChart()

      ' Define the varables used for the boxes.
      Dim Main As Shape
      Dim MBox As Shape
      Dim LBox as Shape
      Dim RBox as Shape

      ' Change these values to make different size boxes.
      Const BoxWidth As Integer = 200
      Const BoxHeight As Integer = 75

      ' Change this value to change the space between boxes.
      Const space As Integer = 40

      ' Declare variables to hold slide height and width info.
      Dim h As Integer
      Dim w As Integer
      Dim TopBox As Integer
      Dim left As Integer
      Dim Level2 As Integer

      ' Holds an object reference to a slide.
      Dim TheSlide As Slide

      ' Create a new slide.
      Set TheSlide = ActivePresentation.Slides.Add(1, ppLayoutTitleOnly)

      ' Switch the presentation to slide view.
      With ActiveWindow
         If .ViewType <> ppViewSlide Then .ViewType = ppViewSlide
      End With

      ' Get the height and width of the slide.
      With ActiveWindow.Presentation.PageSetup
         h = .SlideHeight
         w = .SlideWidth
      End With

      ' Make sure height and width are valid.
      If h = 0 Or w = 0 Then
         ' The Height and Width are invalid
         MsgBox "Something is wrong!" _
            & " Try restarting your computer.", vbCritical
         End
      End If

      ' Set up parameters for the add shape method.
      left = ((w / 2) - (BoxWidth / 2))
      TopBox = ((h / 2) - (BoxHeight))
      Level2 = (TopBox + BoxHeight + space)

      ' Add the Organization Chart Boxes.
      With ActiveWindow.Selection.SlideRange.Shapes
         Set Main = .AddShape(msoShapeRectangle, _
                          left, _
                          TopBox, _
                          BoxWidth, _
                          BoxHeight)
         Set MBox = .AddShape(msoShapeRectangle, _
                           left, _
                           Level2, _
                           BoxWidth, _
                           BoxHeight)
         Set LBox = .AddShape(msoShapeRectangle, _
                           (left - space - BoxWidth), _
                           Level2, _
                           BoxWidth, _
                           BoxHeight)
         Set RBox = .AddShape(msoShapeRectangle, _
                           (left + space + BoxWidth), _
                           Level2, _
                           BoxWidth, _
                           BoxHeight)
      End With

      ' Use a connector to conncect the first box and third box.
      With ActiveWindow.Selection.SlideRange.Shapes.AddConnector _
            (msoConnectorElbow, 0, 0, 100, 100).ConnectorFormat
         .BeginConnect ConnectedShape:=LBox, ConnectionSite:=1
         .EndConnect ConnectedShape:=RBox, ConnectionSite:=1
      End With

      ' Use a connector to connect the top box to the middle box.
      With ActiveWindow.Selection.SlideRange.Shapes.AddConnector _
            (msoConnectorElbow, 0, 0, 100, 100).ConnectorFormat
         .BeginConnect ConnectedShape:=Main, ConnectionSite:=3
         .EndConnect ConnectedShape:=MBox, ConnectionSite:=1
      End With

   End Sub

REFERENCES

For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro," click Search, and then click to view "Create a macro in Visual Basic Editor."

For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro," click Search, and then click to view "Run a macro."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q176476
   TITLE     : OFF: Office Assistant Not Answering Visual Basic Questions

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications