PPT97: How To Use the SaveAs Method

• Microsoft PowerPoint 97 for Windows

SUMMARY

This article describes how to use the Microsoft Visual Basic for Applications SaveAs method. The SaveAs method is used to save a presentation that has not been saved previously or to save an existing presentation with a new name.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

SaveAs Parameters

The SaveAs method has three parameters:

   Name           Data Type    Required
   ----           ---------    --------
   Filename       String       Yes
   FileFormat     Long         Optional
   EmbedFonts     Long         Optional

The following example saves a PowerPoint presentation, called test.ppt to the root of the C:\ drive.

   Sub SaveAsNormal()
      ActivePresentation.SaveAs "c:\test.ppt"
   End Sub

The FileFormat parameter specifies the file format and uses one of the following PpSaveAsFileType constants:

   Constant               Description
   --------               -----------
   ppSaveAsAddIn          Saves as a PowerPoint add-in (.ppa)
   ppSaveAsPowerPoint3    Saves as PowerPoint 3
   ppSaveAsPowerPoint4    Saves as PowerPoint 4
   ppSaveAsPowerPoint7    Saves as PowerPoint 95
   ppSaveAsPresentation   Saves as PowerPoint 97
   ppSaveAsRTF            Saves as Rich Text Format (.rtf)
   ppSaveAsTemplate       Saves as PowerPoint template (.pot)

   Sub SaveAs95()
      Const ThePath As String = "c:\"
      Const FileName As String = "PowerPoint 95 presentation"

      With ActivePresentation
         .SaveAs ThePath & FileName, ppSaveAsPowerPoint7
      End With
   End Sub

   Sub EmbedTheFonts()
      With ActivePresentation
         .SaveAs "c:\test", ppSaveAsPresentation, msoTrue
      End With
   End Sub

Using Error Trapping with the SaveAs Method

The following sample macro demonstrates how to trap errors that may occur when you use the SaveAs Method.

   Sub ErrorTrapSaveAs()
      On Error Resume Next
      Err.Clear
      With ActivePresentation
         ActivePresentation.SaveAs "c:\bad file"
         ' Check if error occurred when saving the presentation.
         If Err.Number <> 0 Then
            ' Display a message box with the error description and number.
            MsgBox Err.Description, vbInformation, Err.Number
         End If
      End With
   End Sub

REFERENCES

For more information about creating Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to create a macro," click Search, and then click to view "Create a macro in Visual Basic Editor."

For more information about running Visual Basic for Applications macros, click the Office Assistant in Microsoft PowerPoint, type "how to run a macro," click Search, and then click to view "Run a macro."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If the Assistant is not able to answer your query, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q176476
   TITLE     : OFF: Office Assistant Not Answering Visual Basic Questions

   ARTICLE-ID: Q163435
   TITLE     : VBA: Programming Resources for Visual Basic for
               Applications