XL97: How to Create PivotTable from Word

• Microsoft Excel 97 for Windows
• Microsoft Word 97 for Windows

SUMMARY

This article includes a sample Microsoft Visual Basic for Applications macro. The macro uses Automation to build a PivotTable in Microsoft Excel 97 and returns the data back to Microsoft Word.

MORE INFORMATION

Microsoft provides examples of Visual Basic for Applications procedures for illustration only, without warranty either expressed or implied, including, but not limited to the implied warranties of merchantability and/or fitness for a particular purpose. The Visual Basic procedures in this article are provided 'as is' and Microsoft does not guarantee that they can be used in all situations. While Microsoft support engineers can help explain the functionality of a particular macro, they will not modify these examples to provide added functionality, nor will they help you construct macros to meet your specific needs. If you have limited programming experience, you may want to consult one of the Microsoft Solution Providers. Solution Providers offer a wide range of fee-based services, including creating custom macros. For more information about Microsoft Solution Providers, call Microsoft Customer Information Service at (800) 426-9400.

The following example, when run from Microsoft Word 97, creates a Microsoft Excel 97 PivotTable, inserts the data into a new Microsoft Word document, and then arranges the data in a table format. If the GetObject function returns error 429, the example uses the CreateObject function to start a new session of Microsoft Excel. If the CreateObject function is used, the example uses the Quit method to close the new instance of Microsoft Excel. To use this example, do the following:

1. Create a worksheet in Microsoft Excel with data similar to the following:

         A1: Region    B1: Office    C1: Sales
         A2: North     B2: Alpha     C2: 100
         A3: East      B3: Beta      C3: 120
         A4: West      B4: Alpha     C4: 130
         A5: North     B5: Beta      C5: 100
         A6: East      B6: Beta      C6: 140
         A7: West      B7: Alpha     C7: 110
   
      Then, save the workbook in the My Documents folder with the name
      Sales.xls.
   
   

2. In Microsoft Word 97, point to Macro on the Tools menu and click Visual Basic Editor. On the Insert menu, click Module and type the following macro:

         Sub Create_PivotTable()
   
            Dim xlObj As Excel.Application
            Err.Number = 0
      
            On Error GoTo notLoaded
            Set xlObj = GetObject(, "Excel.Application.8")
      
            notLoaded:
            If Err.Number = 429 Then
               Set xlObj = CreateObject("Excel.Application.8")
               theError = Err.Number
            End If
            xlObj.Visible = True
            xlObj.Workbooks.Open FileName:="C:\My Documents\Sales.xls"
      
            With xlObj
               .Range("A1").Select
               .ActiveSheet.PivotTableWizard SourceType:=xlDatabase, _
                SourceData:= "Sheet1!R1C1:R5C3", TableDestination:="", _
                TableName:="PivotTable1"
               .ActiveSheet.PivotTables("PivotTable1").AddFields _
                RowFields:="Office", ColumnFields:="Region"
               .ActiveSheet.PivotTables("PivotTable1"). _
                PivotFields("Sales").Orientation = xlDataField
            End With
   
            xlObj.ActiveSheet.UsedRange.Select
            Documents.Add
      
            With xlObj
               For Each newCell In .Selection
                  With Selection
                     .InsertAfter Text:=newCell.Value
                     mCount = mCount + 1
                     If mCount Mod xlObj.Selection.Columns.Count = 0 Then
                        .InsertAfter Text:=vbCr
                     Else
                        .InsertAfter Text:=vbTab
                     End If
                  End With
               Next newCell
   
               ActiveDocument.Range.ConvertToTable _
               Separator:=wdSeparateByTabs
               ActiveDocument.Tables(1).AutoFormat _
               Format:=wdTableFormatClassic1
            End With
      
            If theError = 429 Then xlObj.Quit savechanges:=False
            Set xlObj = Nothing
      
         End Sub
   
   

3. On the Tools menu, click References. Click "Microsoft Excel 8.0 Object Library." This step allows you to use the Microsoft Excel 97 objects, properties, and methods in Visual Basic macros.

4. On the File menu, click "Close and Return to Microsoft Word." To run the macro, point to Macro on the Tools menu and click Macros. Click Create_PivotTable and click Run.

REFERENCES

For more information about Automation, click the Index tab in Visual Basic Help, type the following text

   automation