MAIL.WRI from Windows for Workgroups 3.11

• Microsoft Windows for Workgroups version 3.11

SUMMARY

The following information was taken from the Microsoft Windows for Workgroups version 3.11 MAIL.WRI file.

MORE INFORMATION

Additional Notes About Using Mail with Microsoft Windows for Workgroups Version 3.11 ____________________________________________________________________

This document contains information about using Mail and administering the Workgroup Post Office (WGPO). For additional information about Microsoft Windows for Workgroups that does not pertain to Mail, see "Other Online Documents" at the end of this document.

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Contents This document contains information about the following topics:

1.0 Using Mail

     1.1  Frequency of Checking for New Mail and Sending Mail
     1.2  Sending a Bitmap as an Attachment
     1.3  Connecting to a Post Office on a Novell NetWare Server
     1.4  Mail and Protocols
     1.5  Setting Up Mail for Multiple Users on One Computer

     2.1  Changes Made to Files When You Create a WGPO
     2.2  Recreating the Mail Initialization Procedure
     2.3  Backing Up the MSMAIL.MMF File
     2.4  Backing Up the MSMAIL.INI File
     2.5  Restoring the MSMAIL.INI File
     2.6  Creating and Accessing Other Message Files

     3.1  Workgroup Post Office Share Names
     3.2  Compressing Shared Folders
     3.3  Postoffice Manager and the Post Office Administrator
     3.4  Changes Made to Files When You Create a WGPO
     3.5  Workgroup Post Office Must Be at the Root of Share
          on Server
     3.6  Setting Up a Post Office on Another Computer
     3.7  Changing the Post Office Administrator
     3.8  Changing the Name of Your Workgroup Post Office
     3.9  Moving Your Workgroup Post Office
     3.10 Removing Your Workgroup Post Office

5.0 Creating Schedule+ Resources

6.0 Other Online Documents

Microsoft and MS-DOS are registered trademarks and Windows is a trademark of Microsoft Corporation.

AT&T Easylink is a service mark of American Telephone and Telegraph Company. AppleTalk is a registered trademark of Apple Computer, Inc. Banyan is a registered trademark of Banyan Systems, Inc. Dutch is a trademark of Bitstream, Inc. CompuServe is a registered trademark of CompuServe, Inc. Infonet is a registered trademark of Computer Sciences Corporation. Data General is a registered trademark of Data General Corporation. Da Vinci Systems is a trademark of Da Vinci Systems Corporation. All-In-1, DEC, and VMS are registered trademarks of Digital Equipment Corporation. IBM, OfficeVision, and PROFS are registered trademarks of International Business Machines Corporation. cc:Mail is a trademark of cc:Mail, Inc., a wholly owned subsidiary of Lotus Development Corporation. Lotus Notes is a registered trademark of Lotus Development Corporation Novell and NetWare are registered trademarks of Novell, Inc. Retix is a registered trademark of Retix. Soft-Switch is a trademark of Soft-Switch Inc. Unisys is a registered trademark of Unisys Corporation. UNIX is a registered trademark of UNIX Systems Laboratories. WANG is a registered trademark of Wang Laboratories. Paintbrush is a trademark of ZSoft Corporation.

1.0 Using Mail

This section discusses how to use Mail.

1.1 Frequency of Checking for New Mail and Sending Mail

The setting in the Options dialog box that determines how often Mail checks for new messages also determines how often Mail checks the Outbox for messages to submit to the post office. A message first waits in the Outbox for the amount of time specified, and then waits again for the same amount of time until Mail checks for new messages. For example, if you specified that Mail should check for new messages every three minutes, it can take up to six minutes before you receive new mail.

If it takes longer than you expect to receive your messages, try specifying a lower value.

1.2 Sending a Bitmap as an Attachment

In a mail message, if you include a bitmap that was created with Paintbrush or another graphics application, the recipient may not be able to view the bitmap if he or she is using a display adapter that has a different resolution from yours.

1.3 Connecting to a Post Office on a Novell NetWare Server

When you connect to an existing WGPO by using Mail, Mail displays a network-share browser which enables you to select the network server and share on which the post office resides. For NetWare servers, you must have previously attached to the server. Then, in the Network Path box, you can specify the path to the post office directory.

1.4 Mail and Protocols

You must have the Microsoft Windows Network installed to use Mail to communicate by electronic mail with others in your workgroup. Mail is not dependent on any particular protocol.

1.5 Setting Up Mail for Multiple Users on One Computer

You can set up one computer so that more than one person can use Mail on it. A separate .MMF file will be maintained for each user on the Post Office computer. Note that there must be enough disk space available on the Post Office computer for all inboxes that are stored there.

The setup steps should be followed by the Post Office administrator. For detailed information about the first four steps, refer to Chapter 4, "Mail" and Appendix A, "Maintaining Mail" in the Microsoft Workgroup Add-On User's Guide.

To set up a computer for multiple Mail users:

1. Set up the Workgroup Post Office. The Post Office must be set up on a different computer.

2. Set up the accounts for each user, rather than having each user set up his or her own account.

3. Start Mail and logon using the mailbox name of the most frequent user. The first account created is the default account name used when starting Mail.

4. In the Welcome to Mail dialog box, select Connect to An Existing Postoffice.

5. From the Mail menu, select Options.

6. Select the Server button.

7. In the Storage section, check the Postoffice check box, and then choose OK.

8. From the Mail menu, select Exit and Sign Out.

   One user can now use Mail.

9. Logon to Mail as each user, and repeat steps 5 through 8.

2.0 Managing the Mail System Files

Each user and the WGPO has two Mail system files:

   The message file: MSMAIL.MMF

   The Mail file: MSMAIL.INI

The Mail file, MSMAIL.INI, controls the way Mail works.

Your MSMAIL.MMF and MSMAIL.INI files are located in the directory where you set up Windows for Workgroups (the default is C:\WINDOWS).

When you create a WGPO or connect to a post office, these files are automatically modified as described below. You need to edit the Mail system files only when you want to change functionality or restore these files to a particular state. For example, if you set up a WGPO and then delete it, you need to modify your MSMAIL.INI file to connect to a different post office.

2.1 Changes Made to Files When You Connect to a WGPO

When you connect to a WGPO, the following occurs:

   The following commands are added to the [Microsoft Mail] section
   of your MSMAIL.INI file, which is in the Windows directory:

      ServerPath=\\computername\sharename
      Login=mailbox_name

   A message file is created for you. The default name is MSMAIL.MMF.

When you first run Mail, you are given the option to connect to an existing post office or create a new post office. After you make your selection, you cannot go back and change your selection. Use the following procedure if you chose to set up a new post office, and you did not want to.

To reinitialize the Mail initialization procedure:

1. Open the MSMAIL.INI file in an ASCII text editor, such as Notepad.

2. Disable the ServerPath= and the login= lines by typing a semicolon (;) at the beginning of each line.

3. Add or edit the CustomInitHandler= line so that it appears as follows:

         CustomInitHandler=WGPOMGR.DLL,10
   

4. Run Mail. The initialization procedure begins.

Since the MSMAIL.MMF file contains all your messages, you should back it up regularly. For instructions on backing up and restoring the MSMAIL.MMF file, see the Microsoft Workgroup Add-On User's Guide.

In some circumstances, Mail may encounter problems in the MSMAIL.MMF file and you will be asked if you want Mail to repair the file. If you choose Yes, Mail makes a backup copy of the MSMAIL.MMF file in the Windows directory or in the directory specified by the MailTmp parameter in the MSMAIL.INI file. Each time the file is repaired, a new backup file is created. The first such backup file will be named MSMAIL.BAK, and subsequent backup files will be named MSMAIL.001, MSMAIL.002, and so on. You can delete these backup files.

2.4 Backing Up the MSMAIL.INI File

In general, you don't need to modify your MSMAIL.INI file; however, you might want to restore it to a given state or alter it so that you can change the way Mail works. If you do change your MSMAIL.INI file, you should make a backup first.

Important: After altering the MSMAIL.INI file, you must restart Mail for the changes to take effect.

To back up your MSMAIL.INI file:

1. In the Main group, choose the File Manager icon.

2. Select your MSMAIL.INI file. It is in the directory where you set up Mail (the default is C:\WINDOWS).

3. From the File menu, choose Copy.

4. In the To box, type a name for your backup file for example, MSMAIL.OLD.

5. Choose the OK button.

2.5 Restoring the MSMAIL.INI File

To restore your MSMAIL.INI file after creating a WGPO:

If you made a backup copy of your MSMAIL.INI file, rename it as MSMAIL.INI, and move it to the directory where you set up Mail (the default is C:\WINDOWS).

If you don't have a backup copy, follow these steps:

1. Remove the following lines from the [Custom Commands] section of your MSMAIL.INI file:

         WGPOMgr1=3.0;Mail;;13
         WGPOMgr2=3.0;Mail;&Postoffice Manager...;14;
         WGPOMGR.DLL;0;;Manage Workgroup Postoffice;MSMAIL.HLP;2870
   

2. Remove the following lines from the [Microsoft Mail] section of the MSMAIL.INI file:

         ServerPath=drive:\directory
         Login=mailbox_name
   

You can create message files in addition to your primary message file by using the Backup command or the Export Folders command.

To access these files, use the /f option to include the name of the file in the Mail command line, as follows:

   msmail.exe  /f  filename

3.0 Managing a Workgroup Post Office

3.1 Workgroup Post Office Share Names

The share name defined for a WGPO should not be longer than eight characters, and must not include spaces.

3.2 Compressing Shared Folders

When compressing shared folders in the Postoffice Manager, the administrator should ensure that the shared folders are not being used by Mail users.

3.3 Postoffice Manager and the Post Office Administrator

Postoffice Manager is the program used by the post office administrator to administer the WGPO. By default, Postoffice Manager is installed on the computer of the person who creates the WGPO.

3.4 Changes Made to Files When You Create a WGPO

When you create a WGPO, the following occurs in the administrator account:

   The WGPO directory is created in the specified location.

   The following commands are added to the [Custom Commands]
   section of the MSMAIL.INI file (which is in the Windows directory):

      WGPOMgr1=3.0;Mail;;13
      WGPOMgr2=3.0;Mail;&Postoffice Manager...;14;
      WGPOMGR.DLL;0;;Manage Workgroup Postoffice;MSMAIL.HLP;2870

   The Postoffice Manager command is added to the Mail menu on the
   computer from which the WGPO was created. The commands appear only on
   the Mail menu on this computer. To run Postoffice Manager on another
   computer, you must add the commands to the MSMAIL.INI file on that
   computer and delete them from the original computer.

   The following commands are added to the [Microsoft Mail] section
   of the MSMAIL.INI file:

      ServerPath=drive:\directory
      Login=mailbox_name

   A message file is created for the administrator account. The
   default filename is MSMAIL.MMF.

If you create a WGPO on a Microsoft Windows NT, LAN Manager, or similar network server, you must define a share on that server that has the WGPO directory as its root. When users run Mail to connect to a post office on the network, they can select only a post office that resides in the root of the share, not one in a subdirectory of the share.

3.6 Setting Up a Post Office on Another Computer

The WGPO can be set up on another computer across the network. For the following procedure, assume these conditions are true:

   The post office is set up and administered from computer 1, a
   Windows for Workgroups computer. The user on computer 1 is the post
   office administrator. Postoffice Manager runs on computer 1.

   The post office files are actually kept on computer 2, a computer
   with server/sharing capabilities such as one running Windows for
   Workgroups, Windows NT, LAN Manager, or Novell NetWare.

To set up a post office on another computer, the designated administrator of the WGPO should carry out the following procedure:

1. On computer 1, from the Main group, start Mail.

2. Choose Create A New Workgroup Postoffice.

3. To connect to computer 2, choose the Network button.

If computer 2 is a Novell server, you must be logged onto the Novell server and have the correct permissions. Then, connect to the server and use one of these conventions:

   server/share:directory
   \\server\share\directory
   remapped drive:\directory