Commonly Asked Schedule+ Questions & AnswersLast reviewed: November 23, 1994Article ID: Q92642 |
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SUMMARYThis article provides answers to commonly asked questions about Windows for Workgroups Schedule+. The following topics are covered:
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Customizing DisplayThe following text provides answers to common questions regarding customizing the display of Windows for Workgroups Schedule+. 1. Q. Can the display be customized to show different colors?
A. Yes. This can be done by choosing Display from the Options menu and
adjusting the settings.
2. Q. Can you customize the display of time intervals in the daily calendar
(for example, to display the day in 15-minute intervals)?
A. It is not possible to customize the view; however, you can schedule
appointments to start or end at any time. To alter a start or end
time to something other than :00 or :30, double-click the appointment
and use the Start or End controls to change the time. The start time
is displayed in the appointment description and is used to set off
the reminder at the appropriate time.
Managing TasksThe following text provides answers to commonly asked questions about managing tasks using Windows for Workgroups Schedule+. 1. Q. Do tasks "roll over" from one day to the next if they are not
completed?
A. Schedule+ has a model for tasks that is different from most programs of
this type. Tasks are not associated with a particular day (however, you can assign a due date). You enter and view tasks in Tasks mode, which is completely different from Appointment Book mode. By the nature of this model, tasks are always present until you complete them or delete them from the list. The Show Active Tasks command allows you to view current tasks (those without a due date or with a due date or start work date prior to today) only. By contrast, other scheduling programs follow a model in which tasks are created on a particular day. Using that model, tasks may not appear until that day and then "roll over" to following days until they are completed. 2. Q. Is there any interaction between Microsoft Project and Schedule+ so that tasks assigned to me in Project can be put in my task list?A. In the version of Schedule+ that ships with Windows for Workgroups 3.1, other applications cannot make calls to Schedule+. This feature is under review and will be considered for inclusion in a future release. Modifying Other CalendarsThe following text provides answers to common questions regarding creating appointments in another person's schedule using Windows for Workgroups Schedule+. 1. Q. Are meetings entered by someone other than myself distinguished in
any way?
A. Yes. If you double-click an appointment created by someone else, the
name of the person who created it is displayed at the bottom of the
appointment details. However, the appointment is not identified by an
icon or special color in the appointment book.
2. Q. How do you sign in as another user in order to view or modify that
person's calendar?
A. You do not need to sign in as another user to open that person's
calendar. Schedule+ allows you to grant access privileges to other
users with the Options/Set Access Privileges command. Once you have
assigned privileges to another user, that person can view your
calendar while signed in under his or her own account by choosing
Open Other's Appointment Book from the File menu.
3. Q. If I have an assistant, do we both receive meeting messages for my
meetings or does only my assistant receive them?
A. You can specify either of the above. If you choose General Options
from the Options menu, a check box that specifies Send Meeting
Messages Only to My Assistant is displayed.
MS-DOS, Macintosh, and ConnectivityThe following text provides answers to commonly asked questions about MS-DOS and Macintosh connectivity with Windows for Workgroups Schedule+. 1. Q. Can you participate in a Schedule+ account if you are running the
Macintosh Client of Microsoft Mail for PC Networks?
A. No. To run Schedule+, one of the following conditions must exist:
- You are running a Mail 3.0 Windows client against a Microsoft
Mail Post Office (or another transport with a messaging driver
transport).
- You are running Mail for AppleTalk Networks. In this case, you
can run Schedule+ for AppleTalk networks.
2. Q. Why is there no bridge between Schedule+ for Windows and Schedule+
for AppleTalk networks so that users on the two platforms can share
free/busy information and send meeting requests to each other?
A. Currently there are no plans for future development of Schedule+
for AppleTalk networks. Microsoft's development resources on the
Macintosh platform are limited; the highest priority is to develop
new versions of Mail for AppleTalk networks. A new calendar and
scheduling solution for the Macintosh would need to be developed
to achieve transport independence.
3. Q. What is the Schedule+ connectivity format?
A. It is a specification of a file format that allows third-party
MS-DOS-based and Windows-based scheduling applications to share
free/busy information and exchange meeting requests with Schedule+.
This format allows Microsoft to point a customer to a third-party
vendor for an MS-DOS scheduling solution that works with Schedule+.
The format was designed to support the use of group scheduling
applications from different vendors on a network. The specification
describes an interchange format that scheduling applications can
read and write so that users of third-party products can see
free/busy data of a Schedule+ user and vice versa. It also
describes how, using FFAPI (Mail File Format API), these
applications can send meeting requests and responses to Schedule+,
and interpret meeting requests received from Schedule+.
Note that any product can share free/busy information with
Schedule+, but only products using Microsoft Mail as the
transport (or in the future any application that supports MAPI)
can exchange native meeting requests. A copy of the specification
can be found in the Sourcebook.
OLE and AttachmentsThe following text provides answers to commonly asked questions about OLE or attachment usage with Windows for Workgroups Schedule+. 1. Q. Does Schedule+ support OLE?
A. Schedule+ does not support OLE in any way. You cannot embed
objects in appointments, in the notepad, or in the meeting
request messages. This may be confusing because a meeting
request message is a specialized Microsoft Mail message, and
Mail supports OLE. However, Schedule+ does not support this
feature.
2. Q. Does Schedule+ support attachments so that I can attach an agenda to
my meeting request or attach a note to an appointment in my daily
calendar?
A. Schedule+ does not have an actual attachment feature. However,
you can type an unlimited quantity of text into the appointment
description. You can even scroll through the appointment entry
using the cursor key. To see the entire note text in your
calendar printout, you must print using the Text View format.
PrintingThe following text provides answers to commonly asked questions about printing from Windows for Workgroups Schedule+. 1. Q. Can you customize print views in Schedule+?
A. There are no printing customization capabilities built into
Schedule+. However, you can export your appointments into Schedule+
(either ASCII text or text format) and then use a standard text
editor to customize the information.
2. Q. When printing from Schedule+, there are three different print sizes.
What are the dimensions of these print sizes?
A. The formats are designed to match the most popular appointment book
sizes:
Standard = 8.5 x 11-inches
Junior = 5.5 x 8.5-inches
Pocket = 3.75 x 6.75-inches
Reminders ApplicationThe following text provides answers to commonly asked questions about the Reminders application that is included with Windows for Workgroups Schedule+. 1. Q. Does Schedule+ support customized reminder sounds?
A. Yes. If you are running Windows 3.1, you can modify the sound that is
assigned to the Schedule+ Reminders in the Sound Control Panel.
NOTE: A sound driver must first be installed in the Control Panel
Drivers dialog box.
2. Q. How does the Reminders application work?
A. The Reminders application is a separate application from
Schedule+. The default installation (that is, Express Setup)
installs Reminders into the Windows Startup group. This
explains why you are asked to sign in when you start Windows,
but after you sign in, no application seems to be started.
In actuality, Reminders has started, but because it is a hidden
application, this is not apparent. Reminders continues to run
until you exit Windows or choose Turn Off Reminders from the
File menu in Schedule+. You will be reminded of upcoming
appointments while you are running Windows.
Remote UsageThe following text provides answers to commonly asked questions about moving your copy of Windows for Workgroups Schedule+ from one machine to another, as well as accessing your copy from another machine. 1. Q. How do you take Schedule+ "on the road"?
A. If you want to take your calendar with you to another machine
(for example, a portable for travel), use the Move
Local File command on the File menu to copy the calendar to a
floppy disk.
Then load Schedule+ on the destination computer. Use the Move
Local File command to move it back. The command moves the
calendar file to the location you specify and changes the
SCHDPLUS.INI file so it searches for your calendar in the new
location. This command might also be used if you decide you
want to keep your calendar in the directory where you store
data instead of in the Schedule+ program directory.
2. Q. Does Schedule+ have a "dial-in" capability?
A. No. You can use Schedule+ offline (as described above) to
view your local calendar or use LAN Manager RAS to access your
calendar at the office, view other people's calendars, and
schedule meetings. However, you cannot dial in, as you can
with the MS-DOS Mail remote client. Also note that when you use
Schedule+ offline, you cannot use any of the group-related
capabilities. You cannot generate meeting requests and leave
them in your outbox (as you can do when you are using the Windows
Mail client).
Scheduling MeetingsThe following text provides answers to commonly asked questions about scheduling meetings with Windows for Workgroups Schedule+. 1. Q. Does Schedule+ include all hours of each day as valid meeting times
when the Auto-Pick command is used to search for a meeting time?
A. To determine a meeting time, Auto-Pick looks only at weekdays
(Monday-Friday) within the time defined by the Day Starts At
and Day Ends At settings in the General Options dialog box.
Schedule + looks only at the meeting initiator's settings to
determine the valid times. Schedule+ does not recognize the
nonworking hours of other users and you cannot define days
other than Saturday or Sunday as nonworking days.
2. Q. Does Schedule+ support recurring meetings? For example, can I
request a weekly staff meeting with my group so that when those
people accept the meeting, it is automatically entered into their
calendars for each week?
A. Schedule+ supports recurring APPOINTMENTS, but not recurring
MEETINGS. Schedule+ does not allow a you to request a recurring
meeting with other people. This means you must request the meeting
for a single occurrence and then remind the attendees to use the
recurring appointment command to enter it for each week.
Scheduling ResourcesThe following text provides answers to commonly asked questions about setting up and scheduling resources with Windows for Workgroups Schedule+. 1. Q. How do you set up a resource, such as a conference room?
A. Schedule+ makes it easy to set up shared resources (such as
conference rooms and audio/visual equipment) so that they can
be reserved over Schedule+. The network administrator creates
an account for the resource using the Mail Admin program. Then
he/she logs into Schedule+ under that account and selects the
This Account Is For A Resource check box in the General Options
dialog box (accessed by choosing General Options from the Options
menu).
This automatically changes the default access privilege to
"Create Appts and Tasks." That means that people can book the
resource by selecting it from the address book while they select
attendees for a meeting. You can also use the File, Open Other's Appt
Book command to look at the calendar for the resource and book time
in it directly. It is also possible to assign an assistant to a
resource and alter the default privilege to View Free and Busy Times
if the administrator wants somebody to be in control of allocating
the resource.
2. Q. Because each resource requires a user account, does this mean that
each resource requires a user license?
A. No. Microsoft licensing requires a license per workstation that
runs the software, not per user account.
Time and Date IssuesThe following text provides answers to commonly asked questions about the time and date features in Windows for Workgroups Schedule+. 1. Q. Are there options for altering the time and date displays (for
example, to use a 24-hour or a European date format)?
A. Yes. From the Windows Control Panel, choose the International
icon. Here you can specify the format used for the date
and the time. This change is reflected in Schedule+ also.
2. Q. Does Schedule+ account for time zone changes when a you request
a meeting with someone in another time zone?
A. No. However, if you have upgraded to Microsoft PC Mail version
3.0, you can modify the template files (using TEMPLATE.EXE) to
include a field for time zones. This way, you can at least find
out what time zone somebody is in by selecting Details.
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