WD: "Header Record Delimiters" Appears Repeatedly in Mail MergeLast reviewed: February 2, 1998Article ID: Q105695 |
The information in this article applies to:
SYMPTOMSIf a single field data file is in a paragraph delimited form, the dialog box
Header Record Delimiterswill appear at several points during the mail merge process. The default Field Delimiter is displayed as [none]. To properly close this dialog box, leave the settings as they are displayed and click OK. NOTE: This information in this article applies only to data files that consist of a single field. If this dialog box appears when using a data file with two or more fields, there is an error in the header record.
CAUSEThis dialog is prompting you to select the character to separate fields and records in the data file. For example, in many multiple-field data files, a comma is used to separate each field and a paragraph (hard carriage return) is used to separate each record. In the case of a single field data file, there is no field separator. This dialog box appears every time the data file is read during the mail merge process. Some of these instances include: - Immediately after you select the data file name from the Mail Merge Helper Attach Data File screen- After you click OK in the Data Form Window - After you close a file opened in View Source mode Click OK to remove this dialog box from the screen in all of these cases. Clicking Cancel may cause Word to open the source file in View Source mode. If you open the data file in View Source mode immediately after you cancel the Header Record Delimiters message, click the file and click Yes when prompted to save the changes. Clicking No and cancelling the Header Record Delimiters message breaks the link between the data file and main document.
WORKAROUNDFollow these steps to convert the data file to a single column table:
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Additional query words: 8.0 8.00
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