WD: Vertical Cell Alignment Lost Pasting to Word for Windows

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows

SYMPTOMS

In Microsoft Excel, if you copy cells that are formatted for center or bottom vertical alignment, and you then paste the cells into a Word document, the height of the cell remains the same, but Word places the text at the top of the cell. In other words, the vertical alignment formatting is lost.

CAUSE

Versions of Word for Windows earlier than Word 97 do not support vertical alignment for table cells. Word 97 does support vertical table cell alignment; however, the vertical formatting is lost when cells are pasted from Microsoft Excel.

WORKAROUND

Word 97

To work around this problem, use the Center Vertically button on the Tables And Borders toolbar to re-apply the vertical centering. To do this, use the following steps:

1. If the Tables And Borders toolbar is not currently visible, point to Toolbars and click Tables And Borders on the View menu,.

2. In the table, select the cells to format for vertical centering.

3. On the Tables And Borders toolbar, click Center Vertically.

Versions of Word for Windows Earlier Than Word 97

To simulate bottom vertical alignment in a Word table, use the following steps:

1. Select the cell that contains the text you want to align vertically at the bottom of the cell.

2. On the Format menu, click Font.

3. Select the Character Spacing tab.

4. In the Position list, select Lowered.

5. In the Position By box, type a value that is slightly less than the height of the table cell.

   For example, to bottom-align a single line of text in a 2-inch-high cell, type "1.8 in" or "1.9 in" (without the quotation marks). You may need to adjust this number to achieve the desired alignment.

   NOTE: Word converts all units in the By box to points. For example, if you type "2 in" in the By box, Word converts the value to 144 points.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 108-112

Keywords          : kbformat kbtable winword winword2 word6 word7 word8 word95 word97 kbusage
Version           : 1.x 2.x 6.x 7.0 7.0a 97
Platform          : WINDOWS
Issue type        : kbprb
Solution Type     : kbworkaround