WD: TOC Field Doesn't Display AUTONUM Fields

Last reviewed: February 5, 1998
Article ID: Q109453

The information in this article applies to:

Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
Microsoft Word for Windows 95, versions 7.0, 7.0a
Microsoft Word 97 for Windows

SYMPTOMS

Automatic paragraph numbers, AUTONUM fields, are not recognized or included in the TOC field when you choose Table Of Contents from the Insert menu when using TC fields.

When used in conjunction with TC fields, the results of the AUTONUM or AUTONUMLGL fields work correctly within the TC field, but the numbers do not appear in the table of contents.

For example if you insert

   {TC "{AUTONUMLGL} Proceedings"}

the resulting table of contents entry will look like:

   Proceedings.................................................1

WORKAROUND

Word Versions 2.x, 6.0, 7.0, 97

You can use a combination of SEQ fields to generate complex legal paragraph numbering in a document. For example, to generate paragraph numbers as 1, 1.1, 1.1.1, and so forth, use the following sequence fields:

   {seq one}
      {seq one \c}.{seq two}
         {seq one \c}.{seq two \c}.{seq three}

Use the \c switch to keep the individual sequence numbers current. A SEQ field without the \c switch increments to the next number. For example:

   {TC "{seq one} Proceedings"}
   {TC "{seq one \c}.{seq two} Level2 Proceedings"\l2}
   {TC "{seq one \c}.{seq two \c}.{seq three} Level3 Proceedings"\l3}

results in the following table of contents:

   1. Proceedings.................................................1
        1.1 Level2 Proceedings....................................1
             1.1.1 Level3 Proceedings.............................1

The drawback to this workaround is the loss of automatic renumbering to maintain the outline numbering structure. This means that the SEQ fields will require editing to maintain the correct outline sequence if a paragraph is moved. The Auto Numbering Fields function is to maintain the numbering structure automatically even if the paragraph is moved.

Word Versions 1.x

You must convert AUTONUM fields to numbers before the table of contents displays the paragraph numbers. For more information on automatic paragraph numbers, refer to pages 226-231 in the "Microsoft Word for Windows User's Reference."

To convert the AUTONUM fields to numbers, use the following steps:

Select the whole document.
From the Utilities menu, choose Renumber, select the Numbered Only and Manual options. Choose the OK button.
Position the insertion point in the TOC field, and press F9 to update the field.

The table of contents should now reflect the correct paragraph numbering.

REFERENCES

"Microsoft Word for Windows User's Reference," version 2.0 pages 226-231

KBCategory: kbusage
KBSubcategory: kbfield
Additional query words: 1.0 1.10 1.10a 2.0 2.0a 2.0a-CD word6
winword 7.0 word95 word7 2.0b 2.0c 6.0 winword2 winword 7.0a word97
Keywords : kbfield kbualink97
Version : 1.x 2.x 6.0 6.0a 6.0c 7.0 7.
Platform : WINDOWS

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Last reviewed: February 5, 1998
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