WD: Catalog Mail Merge Does Not Include Header/Footer

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0, 7.0a
• Microsoft Word for the Macintosh version 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you Mail Merge a catalog, the merged document will not contain the header/footer included in the main document.

CAUSE

Header/footer information is stored in section breaks. The last paragraph mark in a document is an implied section break and contains the header/footer information for the last section in the document. The default section setting for this section is Next Page.

To merge to the catalog format, the last paragraph mark is removed during the merge so Word merges as if the section is Continuous, resulting in multiple records per page rather than one record per page. Since the paragraph mark is removed during the merge process, so is the header/footer information.

WORKAROUND

To work around this problem, follow these steps:

1. Enter the mergefields into the main document.

2. On the File menu, click Page Setup and click the Layout tab.

3. Under Section Start, select Continuous, and then click OK..

4. Place your insertion point just before the very last paragraph mark.

5. On the Insert menu, click Break, select Continuous, and then click OK.

6. On the File menu, click Page Setup and click the Layout tab. Verify that Section Start is set to Continuous.

7. Place your insertion point above the section break and set up the headers/footers.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft Programs listed above. This problem was corrected in Microsoft Word 97 for Windows and Microsoft Word 98 Macintosh Edition.