WD: Merging to New Document Creates Continuous Page Numbering

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1

SYMPTOMS

In Microsoft Word versions 6.x and 7.x, the document that results from a mail merge to a new document number pages in each section continuously rather then restarting in each section.

In Microsoft Word versions 2.x, 97, and Word 98 Macintosh Edition, the document that results from a mail merge to a new document will number pages in each section starting at 1.

CAUSE

The file that results from merging a Mail Merge Main document to a new document in Word retains the formatting of the main document. The merged document shows the page numbering scheme defined by the main document.

In Word 2.x, 97, and Word 98 Macintosh Edition, the page numbering for the main document is set to start at 1 for each section. In Word 6.x and 7.x, the page numbering for the main document is set to continue from previous section.

RESOLUTION

To make the page numbers of a Form Letters document restart with each new section, change the numbering by following these steps:

1. Open the main document.

2. On the Insert menu, click Page Numbers.

3. Click Format.

4. Select the Start At option and type the starting number.

5. Click OK.

6. Click Close.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article. This functionality was changed in Microsoft Word 97 for Windows and Microsoft Word 98 Macintosh Edition.