WD: Word Document Objects Cropped When Embedded/Pasted

• Microsoft Word 97 for Windows
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1

SUMMARY

Embedded Word 6.0 for Windows document objects have default margins of 0 inches and page sizes of 6 by 9 inches or smaller. As a result, when you embed a Word document object in another Word document or in another program (such as Microsoft Publisher or Microsoft PowerPoint), one side of the object may appear cropped. This happens if the page width of the object is greater than 6 inches.

WORKAROUND

To preserve margins and page sizes for document objects, you must insert a Word 6.0 document object and then paste the text you want into the open object. To do this, follow these steps:

1. Select the text that you want for the object.

      NOTE: Be sure to include all trailing section breaks for text in the    
      section and the last paragraph mark for text of the last section of a       
      document. Page sizes and margins of sections are stored in trailing    
      section breaks and in the last paragraph mark for the last section of a    
      document.
   
   

2. On the Edit menu, click Copy.

3. Using the client program's Insert Object command, insert a Word 6.0 document object. The object by default has margins of 0 inches and a page size of approximately 6 inches by 9 inches.

4. Put the insertion point in the open document object.

5. On the Edit menu, click Paste or Paste Special to insert the previously copied or cut text.

MORE INFORMATION

Document text that is copied has a page size of 6 inches by 9 inches or less and margins of 0 inches when pasted as a Word version 6.0 document object into a client program. These settings are applied to every section of the document object. A Word 6.0 document object created with the Object command on the Insert menu also has the same page and margin settings specified above.

NOTE: Paragraphs that are indented from either the left or right margin may appear strange when pasted as an object due to the changed page width for the object. For example, a paragraph that is indented 3 inches from the right on an 8.5-inch-wide page appears extremely narrow when pasted as an object (which has a 6-inch-wide page). Paragraphs or tables that contain border formatting may appear to be missing the left or right side borders. Borders normally extend to the left and right of indentations. This is so that the text of the bordered paragraph will align with other text in the document that contains no bordering (assuming the same indentation settings). Therefore, with margins for the object at 0 inches, paragraphs with no indentations have borders that extend off the left and right side of the document.

Word 6.0 for Windows sets these page specifications for objects so that each document object can be represented at full scale visually within a standard Word document. Default Word documents have left and right margins of 1.25 inches, which leaves 6 inches of horizontal printable space. If you copy and paste text wider than 6 inches as an object, the object will extend past the area of the containing program (object page length may also vary).

Text narrower than 6 inches pasted as an object has a page width approximately equal to the original width. For example, if you copy text 3- inches wide, it pastes as an object of approximately the same width.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 41-45, 602-606