Creating Cross-References in a Word Document

The information in this article applies to:

• Microsoft Word for Macintosh, versions 5.0, 5.1

SUMMARY

It is often helpful to support or explain a subject by referencing other information in a document--such as tables, figures, equations, and so forth. Word versions 5.0 and 5.1, however, do not have a cross-reference or a dynamic figure-numbering feature. The following workaround allows you to create cross-references using footnote reference numbers.

STATUS

This feature was been added to Word for the Macintosh version 6.0.

MORE INFORMATION

To use footnote reference numbers, insert a footnote reference number at the location of the object to be referenced, and then link a picture of that footnote number at the location it is to be referred to.

Below is an example that illustrates how to cross-reference equations in a document:

1. From the Format menu, choose Document.

2. Under Footnotes, choose End Of Document from the Position list. Choose OK. (This step sets the footnotes to compile at the end of the document, since the footnote text is an unnecessary product of using the footnote feature for referencing.)

3. In a document, type the following sample text.

         Water, Equation (A)
         Text
         Text
         Air, Equation (B)
         Text
   

   Equations are represented by "Equation." "(A)" and "(B)" represent where footnote reference numbers have been inserted. To insert a footnote reference number, place the insertion point at the position where the reference number is to exist, and choose Footnote from the Insert menu. Choose OK.

4. To refer to these equations, insert a section break formatted as a New Page. Below the section break, enter the following text:

         Air, (REF to B)
         Water, (REF to A)
   

   "REF to B" and "REF to A" are the locations of linked pictures of each footnote number. To link a copy of reference number "(A)":

   a. Select the number. b. From the Edit menu, choose Copy. c. Place the insertion point at the position "(REF to A)." d. From the Edit menu, choose Paste Special. e. Select Picture, and choose Paste Link.

   Use the same steps to reference number "(B)."

STATUS

This feature is under review and will be considered for inclusion in a future release.

REFERENCES

For specific uses of dynamic numbering in Word for Macintosh, query on the following words in the Microsoft Knowledge Base:

   word and Macintosh and create and numbering and automatic