How to Insert a Word Table in PowerPoint

• Microsoft Word for Windows, versions 6.0, 6.0a
• Microsoft PowerPoint for Windows, version 4.0

SUMMARY

This article describes how you can insert a Word for Windows table in a Microsoft PowerPoint 4.0 for Windows presentation. It includes the following sections:

• Create a New Word Table from PowerPoint (PowerPoint as Container)
• Copy an Existing Table from Word and Paste It in PowerPoint
• Edit a Word Table Embedded in a PowerPoint Presentation

MORE INFORMATION

Create a New Word Table from PowerPoint (PowerPoint as Container)

Note: This information is from page 124 of the "Microsoft PowerPoint User's Guide."

Use the following instructions to create and insert a table from Word 6.0:

1. Start Word from PowerPoint by doing one of the following:

   a. From the Insert menu, choose Microsoft Word Table.

   b. Double-click an empty object placeholder on the current slide. When

         the Insert Object dialog box appears, select the Create New option
         button and select Microsoft Word Table from the Object Type list.
   

   c. Choose the Table AutoLayout and double-click the Table placeholder.

   d. Click the Insert Microsoft Word Table button on the Standard toolbar.

2. Choose OK. The Word application menus and tools appear (in other words, you are editing in place [in situ] in PowerPoint).

3. Use the Word tools and menus to create the table.

4. When you are finished, click anywhere on the slide to return to PowerPoint.

   The table you created in Word is inserted in the current slide of your presentation. You can move it, resize, recolor it, add a shadow, add a frame, and crop it.

Copy an Existing Table from Word and Paste It in PowerPoint

Use the instructions below to copy an existing table from Word and paste it in PowerPoint:

1. In Word, create or open the table.

2. Select the table (to do this, choose Select Table from the Table menu).

3. From the Edit menu, choose Copy.

4. Switch to PowerPoint.

5. Activate the slide and view where you want to paste the Word table.

6. From the Edit menu, choose Paste.

   PowerPoint View       Word Table Pastes As
   ---------------       --------------------

   Slide View            Table (table object)

   Outline View          Text

   Slide Sorter View     Cannot paste (Paste command unavailable)

   Slide Show View       Cannot paste (Paste command unavailable)

   Notes Page View       Table (table object)

   Master Views          Table (table object)--all Master views
      Slide Master
      Outline Master
      Notes Master
      Handout Master

Edit a Word Table Embedded in a PowerPoint Presentation

Note: This information is from page 124 of the "Microsoft PowerPoint User's Guide."

Use the following steps to edit a Word table that is embedded in a PowerPoint presentation:

1. Double-click the Word table in PowerPoint.

   -or-

   Select the table and, from the Edit menu, choose Edit Microsoft Table Object.

   -or-

   From the Edit Table cascading menu, choose Edit Microsoft Table.

   The Word tools and menus appear, and you can edit the table.

2. When you are finished, click anywhere on the slide to return to PowerPoint.

REFERENCES

"Microsoft PowerPoint User's Guide," version 4.0, page 124