Moving Through Mail Merge Data Form Records Is Slow

 Last reviewed: February 5, 1998
Article ID: Q116455
6.00 6.00a WINDOWS

The information in this article applies to:

  • Microsoft Word for Windows, versions 6.0, 6.0a

SYMPTOMS

Moving though mail merge records using the Mail Merge Helper Data Form can be extremely slow. For example, when you choose the last record button (>|), Word for Windows can take up to five minutes to find the last record.

CAUSE

This problem occurs when each column of the data document contains numbering formatting.

STATUS

Microsoft has confirmed this to be a problem in Word 6.0 and 6.0a for Windows. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

RESOLUTION

If you want to number each of the merged data records, use the MERGEREC field.

To remove the numbering formatting from the data document, perform the following steps in the mail merge main document:

  1. On the Mail Merge toolbar, choose the Edit Data Source button.
2. In the Data Form dialog box, choose the View Source button. 3. From the Edit menu, choose Select All. 4. From the Format menu, choose Bullets And Numbering. 5. Choose the Remove button.

REFERENCES

"Microsoft Word User's Guide," version 6.0, page 706

KBCategory:
KBSubcategory: kbmerge
Additional reference words: 6.00 6.00a cell print PMH MMH table word6
winword long time
Keywords : kbmerge kbprint
Version : 6.00 6.00a
Platform : WINDOWS

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Last reviewed: February 5, 1998
© 1998 Microsoft Corporation. All rights reserved. Terms of Use.