WD: How to Change the Fax Wizard Document Formatting

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

The Fax Wizard does not provide character formatting options (for example, you cannot change the font or point size).

WORKAROUND

Use the method below to modify the Fax Wizard character formatting.

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft.

1. Before you modify your Fax Wizard, make a backup copy of the Fax Cover Wizard or FAX.WIZ file. If something goes wrong while you modify your Fax Wizard, you can restore the backup copy.

2. Open the Fax Wizard file (located in the Template file or the Templates file). On the File menu, click Page Setup and select either Portrait or Landscape. To determine which option to select, use the following table to look up the fax style you are using and the AutoText name you want to change:

                           AutoText Name
                           ------------------------
          Fax Style        Portrait       Landscape
          -----------------------------------------
          Contemporary     FaxStyle00     FaxStyle01
          Modern           FaxStyle10     FaxStyle11
          Jazzy            FaxStyle20     FaxStyle21
   
   

3. On the Edit menu, click AutoText. On the Name list, click the AutoText entry that you want to modify (see the following table for the list of AutoText entries), and then click the Insert button.

                                AutoText Name
                           ------------------------
          Fax Style        Portrait       Landscape
          -----------------------------------------
          Contemporary     FaxStyle00     FaxStyle01
          Modern           FaxStyle10     FaxStyle11
          Jazzy            FaxStyle20     FaxStyle21
   
   

4. Make sure the Show/Hide button is turned on so all the nonprinting characters appear in Word.

5. On the Table menu, click the Gridlines command if it doesn't already have a check mark next to it.

6. On the Tools menu, click Options, and then select the View tab.

7. Select the Bookmarks check box and then choose OK.

   IMPORTANT: With the Bookmarks option selected, Word encloses bookmarked text in nonprinting square brackets ([]). Throughout this procedure, make sure you do not delete any of the bookmarks, or the Fax Wizard may not function correctly.

8. Modify the character formatting of the AutoText entry. If you modify a table cell, make sure you select the end-of-cell marker to ensure that your changes take effect. Elsewhere, make sure you include the paragraph marks in each selection you modify.

9. Select the entire AutoText entry.

10. On the Edit menu, click AutoText. Select the name of the AutoText entry (the same as the name you selected in step 3 above).

11. In the Make AutoText Entry Available To box, select Documents Based On Fax.wiz (or Fax Wizard).

12. Choose the Add button. Choose Yes when Word asks if you want to redefine the AutoText entry.

13. With the AutoText entry still selected, press DELETE.

    The Fax Wizard should contain no text.

14. Save and close the wizard.