WD: MacWord 6.0: Converting from Other Versions/FormatsLast reviewed: November 6, 1997Article ID: Q119336 |
The information in this article applies to:
SUMMARYThis article contains questions and answers about converting files in other formats to Microsoft Word for the Macintosh format.
MORE INFORMATION
1. Q. How do I convert my Word 4.x and 5.x for the Macintosh or Word
for Windows(TM) files to Word 6.0 for the Macintosh format?
A. Word comes with converters for Word 4.x and 5.x for the
Macintosh and Word 2.x for Windows. To convert these (and most
other) types of documents, you simply open them in Word 6.0 for
the Macintosh. Word handles the conversion automatically,
preserving the original content and formatting. Most of the
time, Word recognizes the file format, converts the document,
and displays it in a Word window. If the converter you need was
not installed when you installed Word, Word displays the
Convert File dialog box and asks you to choose a converter. To
install additional converters, you need to run Word Setup
again. For information about installing components, double-
click the Help button on the Standard toolbar, type "setup"
(without quotation marks), and press ENTER twice.
If you have installed all the converters that come with Word
and you still don't see the one you need, you may be able to
obtain it on a supplemental disk. For instructions about how to
obtain supplemental converters and graphics filters that were
not shipped with Word, double-click the Help button on the
Standard toolbar, and then type "readme" (without quotation
marks). Press ENTER twice, and then click File Conversion.
NOTE: Word Setup does not install any file converters if you
performed a Typical or Minimum installation. If the converter
you need is not installed, run Word Setup again.
For more information about converting files in Word 6.0 for the
Macintosh, refer to one of the following resources:
- For online instructions, double-click the Help button on the
Standard toolbar, then type "converting file" (without
quotation marks). You can also double-click the Help button
on the Standard toolbar, type "readme", press ENTER twice,
and click File Conversion.
- "Microsoft Word Quick Results," version 6.0, Chapter 6,
"Switching from a Previous Version of Word."
- "Microsoft Word User's Guide," version 6.0, Chapter 26,
"Converting File Formats."
- To convert several documents at once, use the batch
conversion macro in the Convert template (BatchConversion).
2. Q. How do I convert my Word 6.0 for the Macintosh files to other
file formats, including Word 4.x or 5.x for the Macintosh or Word
for Windows?
A. By using the converters supplied with Word for the Macintosh,
you can save Word documents in other file formats and preserve
as much formatting as the other application can support. To
save a file in another file format, including Word 4.x or 5.x
for the Macintosh or Word 2.x for Windows format, you simply
use the Save As command: Choose Save As On the File menu,
select a file format in the Save File As Type box, type a name
for the file, and then choose the Save button.
If the file format you need does not appear in the Save File As
Type box, the converter is not installed. To install additional
converters, run Word Setup again. For information about
installing components, double-click the Help button on the
Standard toolbar, type "setup" (without quotation marks), and
press ENTER twice.
If you have installed all the converters that come with Word
and you still don't see the one you need, you may be able to
obtain it on a supplemental disk. For instructions about how to
obtain supplemental converters and graphics filters that were
not shipped with Word, double-click the Help button on the
Standard toolbar, and then type "readme" (without quotation
marks). Press ENTER twice, and then click File Conversion.
NOTE: Word Setup does not install any file converters if you
performed a Typical or Minimum installation. If the converter
you need is not installed, run Word Setup again.
Word recognizes the file formats of many common word-
processing, spreadsheet, database, and page-layout programs. If
you need to transfer documents between Word and applications
for which specific converters aren't available, you can also
import and export documents in plain-text formats. Plain-text
formats retain the text of a document without most of the
formatting. These formats are also useful for transferring
documents when using electronic mail systems.
Refer to one of the following resources for more information
about converting files in Word 6.0 for the Macintosh:
- For online instructions, double-click the Help button on the
Standard toolbar, then type "converting file" (without
quotation marks). You can also double-click the Help button
on the Standard toolbar, type "readme", press ENTER twice,
and click File Conversion.
- "Microsoft Word Quick Results," version 6.0, Chapter 6,
"Switching from a Previous Version of Word."
- "Microsoft Word User's Guide," version 6.0, Chapter 26,
"Converting File Formats."
- To convert several documents at once, use the batch
conversion macro in the Convert template (BatchConversion).
3. Q. How do I convert my dictionaries from an earlier version of Word
for the Macintosh or from Word for Windows?
A. In Word 6.0 for the Macintosh, you can use your dictionaries
from Word 4.x or 5.x for the Macintosh and from Word 6.0 for
Windows. For instructions about opening and using a custom
dictionary, order this set of questions and answers; see
Chapter 5, "Editing and Proofing Tools," in the "Microsoft Word
User's Guide," or double-click the Help button on the Standard
toolbar and then type "custom dictionaries" (without quotation
marks).
To install a custom dictionary from Word 4.x or 5.x for the
Macintosh:
1. Open a new document based on the Normal template by choosing
the New button on the Standard toolbar.
2. From the Tools menu, choose Options.
3. Select the Spelling tab.
4. Under Custom Dictionaries, choose the Add button.
5. From the List Files Of Type box, select All Files.
6. Select the custom dictionary you want to use in Word 6.0 and
then choose the Open button.
Word adds the dictionary to the Custom Dictionary in the
Tools Options dialog box and selects the check box next to
it. When this happens, the custom dictionary is ready to use
in Word.
7. Choose OK.
To install a custom dictionary from Word 6.0 for Windows:
1. Transfer the custom dictionary to the Macintosh environment
using a file transfer utility such as Apple(R) File
Exchange.
2. Start Word 6.0 for the Macintosh.
3. Follow steps 1 through 7 in the previous procedure, "To
install a custom dictionary from Word 4.x or 5.x for the
Macintosh."
4. Q. How do I convert my glossaries from an earlier version of Word
for the Macintosh?
A. In Word 6.0, glossaries are now called AutoText entries. To
convert your glossaries from earlier versions of Word for the
Macintosh to AutoText entries, simply open the glossary file in
Word 6.0. Choose OK when Word displays the following message:
The user-defined glossary entries in this file will be
converted to AutoText entries, and stored in the current
template, <Template Name>. Built-in glossary entries are
available via the Insert Date and Time or Insert Field
commands.
For additional information, double-click the Help button on the
Standard toolbar. Then type "glossary" (without quotation marks).
NOTE: In Word 5.x for the Macintosh, glossaries are usually
located in the program folder, which may be titled "Microsoft
Word," "Word 5.1," or a similar name.
5. Q. How do I convert my settings files and default styles from
earlier versions of Word for the Macintosh so I can use them in
Word 6.0?
A. To use your Word 5.0 or 5.1 settings files, including default
styles, in Word 6.0 for the Macintosh, save the settings in a
document template. To do this, open the settings file in Word
6.0, then save the file in Document Template file format. When
you open your settings file, Word displays the following
message:
Would you prefer to merge the settings and styles in this
file into the current template, <Template Name>, or to save
them to a new template?
Choose the Merge To Current button to save your settings in the
current template, or choose the Save button to save your
settings in a new Word template. In either case, be sure to
save the template in your Template folder.
NOTE: In Word 6.0 for the Macintosh, you can convert settings
files from Word 5.0 or 5.1 only. You cannot convert Word 4.x
settings files.
When you base a new document on the template, you can use many
of the customized menu and keyboard shortcuts you stored in the
settings file. Some menu and keyboard settings, however, cannot
be used in Word 6.0. Preferences and other options you saved in
the settings file, such as spelling and grammar options, are
not saved in the template.
For additional information, double-click the Help button on the
Standard toolbar, then type "settings" (without quotation marks).
6. Q. How do I convert stationery documents to templates?
A. If you used stationery in earlier versions of Word, consider
converting the stationery to a Word template. To convert the
stationery to a Word template, choose Save As from the File
menu, and then select Document Template in the Save File As
Type box.
For additional information, double-click the Help button on the
Standard toolbar. Then type "stationary" (without quotation
marks).
7. Q. How do I convert my Word 5.x envelope address lists so I can use
them in Word 6.0?
A. To use addresses generated with the Create Envelope command in
Word version 5.1, convert them to AutoText entries in Word 6.0
using the Word 5.1 Upgrade template, which is located in the
Macros folder in the Word program folder. To use the macros in
the Word 5.1 Upgrade template, choose Open On the File menu
and open the 5.1 Upgrade template. Then follow the directions
in the template. Before you convert the addresses, make sure
your Word 5.1 Word Toolbar Prefs file is in the Preferences
folder in the System Folder.
For additional information about converting Word 5.1 address
lists, double-click the Help button on the Standard toolbar.
Then type "address lists" (without quotation marks).
For information about using these addresses when you print
envelopes, see "Using Addresses from Word 5.1 for the
Macintosh," in Chapter 23, "Printing," of the "Microsoft Word
User's Guide."
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