How to Change the Newsletter Wizard Formatting

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1

SYMPTOMS

The Newsletter Wizard supplied with Word for Windows does not provide character formatting options (for example, you cannot change the font or point size of characters).

WORKAROUND

To modify the character formatting in the Newsletter Wizard, use the following method to modify the styles in the Newsletter Style templates (Classic1.dot, Classic2.dot, Classic3.dot, Classic4.dot, Modern1.dot, Modern2.dot, Modern3.dot, and Modern4.dot if you are using Word for Windows; Classic1 News Format, Classic2 News Format, Classic3 News Format, Classic4 News Format, Modern1 News Format, Modern2 News Format, Modern3 News Format, and Modern4 News Format if you are using Word for the Macintosh).

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft.

1. Before you modify your Newsletter Wizard or any of its style templates, make backup copies of the following files (depending on which version of Word you are using):

   Word for Windows (files are located in the Template folder) -----------------------------------

         Classic1.dot
         Classic2.dot
         Classic3.dot
         Classic4.dot
         Modern1.dot
         Modern2.dot
         Modern3.dot
         Modern4.dot
   

   Word for the Macintosh (files are located in the Templates folder) ------------------------------------

         Classic1 News Format
         Classic2 News Format
         Classic3 News Format
         Classic4 News Format
         Modern1 News Format
         Modern2 News Format
         Modern3 News Format
         Modern4 News Format
   

   If something goes wrong while you modify your Newsletter Wizard or one of its templates, you can restore the backup copies.

2. Run the Newsletter Wizard and select the settings you want to use. After the wizard is finished, note the style name of the text you want to reformat. For example, if you want to change the font for the headlines, note the Headline1 or Headline2 style. Once you have noted the names of all the styles you want to change, continue with step 3.

3. Open the template that corresponds to the style of newsletter you created in step 2 above:

         Newsletter style    # of columns      Newsletter style template
         --------------------------------------------------------------------
   
         Classic                 1       CLASSIC1.DOT (Classic1 News Format)
         Classic                 2       CLASSIC2.DOT (Classic2 News Format)
         Classic                 3       CLASSIC3.DOT (Classic3 News Format)
         Classic                 4       CLASSIC4.DOT (Classic4 News Format)
         Modern                  1       MODERN1.DOT  (Modern1 News Format)
         Modern                  2       MODERN2.DOT  (Modern2 News Format)
         Modern                  3       MODERN3.DOT  (Modern3 News Format)
         Modern                  4       MODERN4.DOT  (Modern4 News Format)
   
   

4. To modify text formatted with the Normal style, use the procedure in step 6. To modify text formatted with any other style, do the following:

   a. On the Format menu, click Style.

   b. In the List box, select All Styles.

   c. From the Styles list, select the first style you want to change and

         choose the Modify button.
   

   d. In the Modify Style dialog box, select the Add To Template check box

         (so that an X appears in the check box).
   

   e. Click the Format button. From the menu that appears, choose the

         characteristic you want to modify. For example, to change the font
         size, choose Font; or, to change the indents, choose Paragraph. After
         you make all the changes, click OK in the Modify Style dialog box.
   

   f. In the Format Style dialog box, choose the Close button.

   g. Repeat steps 5c through 5f until you have modified the formatting in

         all the styles you want to change.
   

5. To modify text formatted with the Normal style, do the following (to modify text formatted with any other style, use step 5):

   a. Select the text you want to modify. Include the paragraph mark or

         end-of-cell marker in your selection.
   

   b. Manually reformat the text. For example, to change the font size,

         choose Font on the Format menu.
   

   c. Repeat steps 6a through 6b until you have modified the formatting of

         all the Normal style text you want to change.
   

6. On the File menu, click Close. Choose Yes when Word prompts you to save the changes to your template and to the Newsletter Wizard.