WD: Creating Foldover Booklets in Word for Windows

 Last reviewed: February 5, 1998
Article ID: Q120778
The information in this article applies to:
  • Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
  • Microsoft Word for Windows 95, versions 7.0, 7.0a
  • Microsoft Word 97 for Windows

SUMMARY

Word does not have a built-in method for printing booklets whose pages are not laid out continuously. This ability is necessary to print pages that will be folded and stapled together to form a landscape brochure.

For example, a pamphlet composed of two sheets of paper and totaling eight pages when folded and stapled must be printed with the following layout: 

       page 1         page 2         page 3         page 4
    -----------    -----------    -----------    -----------
   | p8  .  p1 |  | p2  .  p7 |  | p6  .  p3 |  | p4  .  p5 |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
   |     .     |  |     .     |  |     .     |  |     .     |
    -----------    -----------    -----------    -----------

Word 97 for Windows

You may easily accomplish a booklet type of layout by using a new feature in Word 97 called linked textboxes. Linked textboxes are two or more textboxes formatted such that the text flows from one textbox to the next.

You could create 2 textboxes per page, corresponding to each page of the pamphlet. You can then link the textbox for pamphlet page 1 to the textbox for pamphlet page 2, and so on for each page in the pamphlet. Once this is done, you may start your typing in textbox 1 and it will automatically flow into the correct textboxes (pamphlet pages) as needed.

See the reference section of this article for resources on linked textboxes.

Word 6.0 for Windows

Microsoft ships an application note(WD1025 Supplemental Macros for Word 6.0 for Windows) of WordBasic samples that contains a Fold-over-book macro. Although it will not operate if tables are contained within the document, it will adjust large documents and add page numbers in the footers.

NOTE: This was created to run properly in Word 6.0 for Windows. It will not operate in Word 2.x for Windows and was not tested for Word 7.0 or Word 97 for Windows.

Method 2

There are two third-party programs that work with Word for Windows that can accomplish this. 

   CLICKBOOK
   by Bookmaker Corporation
   Phone  (415) 617-1115
   Phone  (415) 354-8161
   Orders (800) 766-8531
   Fax    (415) 323-0108

   http://www.clickbook.com/
NOTE: This site is not controlled by Microsoft. Microsoft can make no representation concerning the content of this site to you, nor can the fact that Microsoft has given you this listing serve as an endorsement by Microsoft of any of these sites. Microsoft is providing this list only as a convenience to you; this is to inform you that Microsoft has not tested any software found on these sites and therefore cannot make any representations regarding the quality, safety or suitability of any software found there. There are inherent dangers in the use of any software found on the Internet, and Microsoft cautions you to make sure that you completely understand the risk before retrieving any software on the Internet.

CLICKBOOK works with most Windows applications; it sets up another printer driver and reformats documents as they spool to the printer. The documents themselves aren't reformatted. 

   WOPR (Woody's Office Power Pack)
   Pinecliffe International
   Advanced Support Group
   11900 Grant Place
   Des Peres, Missouri 63131
   Phone: (314) 965-5630
   Orders: (800) 659-4696
WOPR works with Word to reformat the document.

The third-party contact information included in this article is provided to help you find the technical support you need. This contact information is subject to change without notice. Microsoft in no way guarantees the accuracy of this third-party contact information.

The CLICKBOOK and WOPR products included here are manufactured by vendors independent of Microsoft; we make no warranty, implied or otherwise, regarding these products' performance or reliability

RESOURCES

For more information about linking textboxes, please see the following articles in the Microsoft Knowledge Base: 

     ARTICLE ID: Q157544
     TITLE: WD97: Cannot Link More Than 32 Text Boxes

     ARTICLE ID: Q159942
     TITLE: WD97: General Information about Text Boxes and Frames in
                  Word 97
For more information on Linking Text Boxes:

Click the Office Assistant, type "How do I link text boxes?", and then click Search. Click the topic "Flow text to another part of my document with linked text boxes".

Additional query words: winword2 two-up two up double-sided brochure 7.0
word95 add-on pamphlet 2x4 wopper whopper clikbook folder 2-up word7 word6
winword wopr click foldover creating books clickbooks bookfold fold-over
booklet book fold wd1025 word6 create how word97 word8 8.0
Keywords : kbformat
Version : 2.x 6.0 6.0a 6.0c 7.0 7.0a 97
Platform : WINDOWS
Issue type : kbhowto

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Last reviewed: February 5, 1998
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