WD6X: Document Loses Heading Numbering Formatting

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

Sometimes heading numbering formatting disappears from a Word document. Word either replaces some heading numbering with numbered list formatting or removes the numbering altogether. Similarly, the document does not contain any other formatting changes you applied to the heading styles.

The exception is that Word does update heading paragraphs for which you have not modified the heading style.

CAUSE

This problem occurs if the Automatically Update Document Styles option is selected when the document is saved and if the Normal.dot template contains no numbering information for the Heading styles.

WORKAROUND

To work around this problem, follow these steps:

1. On the File menu, click Templates.

2. Clear the Automatically Update Document Styles check box and click OK.

3. Re-apply the heading numbering formatting in your document and then save the document.

STATUS

This problem was corrected in Microsoft Word 95 for Windows and Word 98 Macintosh Edition.

MORE INFORMATION

When you click Heading Numbering on the Format menu, the changes are made to the Heading styles. If the Heading styles are defined in Normal.dot, they will replace the Heading style definitions in the document.

The Automatically Update Document Styles feature allows you to ensure that changes that are made to the global template are reflected in the document. It is useful for documents that must conform to a standardized template.