The information in this article applies to:
- Microsoft Word for the Macintosh, versions 5.0, 5.1
SUMMARY
This article describes how to create a print merge document that displays
ASK or SET prompts only once during a print merge.
MORE INFORMATION
To create the data file
- In a new document, insert a 1-column, 2-row table. To do this, from the
Insert menu, choose Table. Specify 1 for the Number of Columns and 2
for the Number of Rows and choose OK.
- Type in a field name in the first row (for example, TEST). Leave the
second row blank.
- Save and close the document.
To create the print merge main document
- In a new document, press RETURN several times. Return to the top of
the document.
- From the View menu, choose Print Merge Helper.
- Highlight the data file you created in the previous section and
choose the Open button. A data statement will appear at the top of
your document.
- With your insertion point in the second line of your document, choose
the Insert Field Name button and highlight the TEST field name.
- Move your insertion point to a new line and choose the Insert Keyword
button.
- Select ASK from the list that appears.
- Choose the Define New Field button, type "Date" (without the
quotation marks) and choose OK.
- In the Prompt box, type "What is the date?" (including the quotation
marks) and choose OK.
- Choose the Insert Field Name button, select the field Date, and choose
OK.
- Save the file.
- From the File menu, choose Print Merge. In the Merge Results list,
select "Merge and Save Results in New File" and choose OK.
- When Word prompts for the date, type in the date, and choose OK.
This procedure should produce a document that does not require you to go
through the ASK statements again.
|