Keyboard Shortcuts in Word 7.0 for Windows 95Last reviewed: August 5, 1997Article ID: Q135000 |
The information in this article applies to:
SUMMARYThe following is a list of keyboard shortcuts available in Word 7.0. This list is a compilation of the individual keyboard shortcut lists, which are available in Word Help. For more information about shortcut keys in Word, open the Answer Wizard and see the "Shortcut Keys" topic.
Function Key Shortcuts
CTRL+ ALT+
SHIFT+ CTRL+ SHIFT+ ALT+ SHIFT+
Key Key Only Key Key Key Key Key
F1 Get Online Reveal Next Previous
Help or the Formatting Field Field
Answer
Wizard
F2 Move text Copy text Print Save
or graphics preview command
command (File
(File Menu) Menu)
F3 Insert an Change the Cut to Insert
AutoText case of spike contents of
entry letters the spike
F4 Repeat the Repeat a Close the Exit
last action Find or window
GoTo
action
F5 Carry out Move to a Restore Edit a
the GoTo previous the bookmark
command revision window
(Edit menu) size
F6 Go to next Go to Go to Go to
pane previous next previous
pane window window
F7 Carry out Carry out Carry out Update Find next
the the the Move linked misspelling
Spelling Thesaurus command information (Automatic
command command (Control on a Word Spell
(Tools (Tools menu) source Checking
menu) menu) document enabled)
F8 Extend a Shrink a Carry out Extend a
selection selection the Size selection
command (or block)
(Document
Control
menu)
F9 Update Switch Insert an Unlink a Switch Run
selected between a empty field between GOTO-
fields field code field all field BUTTON
and its codes and or MACRO-
result all BUTTON
results from the
field that
displays
the field
results
F10 Activate Display a Maximize Activate Maximize
the menu shortcut the the ruler the
bar menu document application
window window
F11 Go to the Go to the Lock a Unlock a
next field previous field field
field
F12 Carry out Carry out Carry out Carry out
the Save As the Save the Open the Print
command command command command
(File menu) (File menu) (File menu)(File menu)
Apply Formatting Using Shortcut Keys
Format Characters Using Shortcut Keys
Change the font CTRL+SHIFT+F Change the font size CTRL+SHIFT+P Increase the font size CTRL+SHIFT+> Decrease the font size CTRL+SHIFT+< Increase the font size by 1 point CTRL+] Decrease the font size by 1 point CTRL+[ Change the case of letters SHIFT+F3 Format letters as all capitals CTRL+SHIFT+A Apply or remove bold formatting CTRL+B Apply or remove an underline CTRL+U Underline single words CTRL+SHIFT+W Double-underline text CTRL+SHIFT+D Apply or remove hidden text CTRL+SHIFT+H Apply italic formatting CTRL+I Format letters as small capitals CTRL+SHIFT+K Apply subscripts (automatic spacing) CTRL+EQUAL SIGN Apply superscripts (automatic spacing) CTRL+SHIFT+EQUAL SIGN Remove formatting (plain text) CTRL+SHIFT+Z Change the selection to Symbol font CTRL+SHIFT+Q Display nonprinting characters CTRL+SHIFT+* (asterisk) Format Paragraphs Using Shortcut Keys
Single-space lines CTRL+1 Double-space lines CTRL+2 Set 1.5-line spacing CTRL+5 Add one line of space preceding text CTRL+0 (zero) Remove the space preceding text CTRL+0 (zero) Center a paragraph CTRL+E Justify a paragraph CTRL+J Left align a paragraph CTRL+L Right align a paragraph CTRL+R Indent a paragraph from the left CTRL+M Remove a paragraph indent from the left CTRL+SHIFT+M Create a hanging indent CTRL+T Reduce a hanging indent CTRL+SHIFT+T Remove paragraph formatting CTRL+QApply a style (with the Formatting toolbar displayed) CTRL+SHIFT+SCarry out the Style command (Format menu) (Formatting toolbar not displayed) CTRL+SHIFT+S Start AutoFormat CTRL+K Apply the Normal style CTRL+SHIFT+N Apply the Heading 1 style ALT+CTRL +1 Apply the Heading 2 style ALT+CTRL +2 Apply the Heading 3 style ALT+CTRL +3 Apply the List style CTRL+SHIFT+L Edit and Move Text Using Shortcut Keys
Copy and Move Text and Graphics Using Shortcut Keys
Copy text or graphics CTRL+C Copy formats CTRL+SHIFT+C Move text or graphics F2 Paste text or graphics CTRL+V Paste formats CTRL+SHIFT+V Delete Text and Graphics Using Shortcut Keys
Delete one character to the left BACKSPACE Delete one word to the left CTRL+BACKSPACE Delete one character to the right DELETE Delete one word to the right CTRL+DELETE Cut selected text to the Clipboard CTRL+X Undo the last action CTRL+Z Cut to the Spike CTRL+F3 Insert Special Characters
Field CTRL+F9
AutoText entry Type AutoText entry name,
and then press ALT+CTRL+V
Line break SHIFT+ENTER
Page break CTRL+ENTER
Column break CTRL+SHIFT+ENTER
Optional hyphen CTRL+HYPHEN
Nonbreaking hyphen CTRL+SHIFT+HYPHEN
Nonbreaking space CTRL+SHIFT+SPACEBAR
Copyright symbol ALT+CTRL+C
Registered trademark symbol ALT+CTRL+R
Trademark symbol ALT+CTRL+T
Ellipsis ALT+CTRL+PERIOD
Single opening quotation mark CTRL+`'`
Single closing quotation mark CTRL+`'`
Double opening quotation mark CTRL+`"`
Double closing quotation mark CTRL+`"`
Mark a table of contents entry ALT+SHIFT+O
View Spike contents CTRL+SHIFT+F3
Select Text and Graphics Using Shortcut KeysNote: Select text by holding down SHIFT and pressing keys that move the insertion point.
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
To the end of a line SHIFT+END
To the beginning of a line SHIFT+HOME
One line down SHIFT+DOWN ARROW
One line up SHIFT+UP ARROW
To the end of a paragraph CTRL+SHIFT+DOWN ARROW
To the beginning of a paragraph CTRL+SHIFT+UP ARROW
One screen down SHIFT+PAGE DOWN
One screen up SHIFT+PAGE UP
To the end of a document CTRL+SHIFT+ END
To the beginning of a document CTRL+SHIFT+ HOME
To include the entire document CTRL+A
To a vertical block of text CTRL+SHIFT+F8, and then use
the arrow keys; press ESC
to cancel selection mode
To a specific location in a document F8+arrow keys; press ESC to
cancel selection mode
Tip: If you know the key combination to move the insertion point, you can
select the text by using the same key combination while holding down SHIFT.
For example, CTRL+RIGHT ARROW moves the insertion point to the next word,
and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the
beginning of the next word.
Select Text and Graphics in a Table Using Shortcut Keys
Select a column ALT and hold it down while
you click the column
Extend a selection (or block) CTRL+SHIFT+F8, and then use
the arrow keys
Reduce the selection size SHIFT+F8
Select an entire table ALT+5 on the numeric keypad
Extend a Selection Using Shortcut Keys
Select the nearest character F8+character Turn extend mode on or off F8 Reduce the size of a selection SHIFT+F8Move to a Character, Word, Paragraph, Column, or Object Using Shortcut keys
One character to the left LEFT ARROW One character to the right RIGHT ARROW One word to the left CTRL+LEFT ARROW One word to the right CTRL+RIGHT ARROW One paragraph up CTRL+UP ARROW One paragraph down CTRL+DOWN ARROW To the previous frame or object ALT+UP ARROW To the next frame or object ALT+DOWN ARROW One column to the left (in a table) SHIFT+TAB One column to the right (in a table) TABTo the next misspelling (Automatic Spell Checking enabled) SHIFT+BACKSPACEMove to a Line, a Page, a Screen, the Beginning or End of a Document, or the Previous Revision Using Shortcut Keys
Up one line UP ARROW Down one line DOWN ARROW To the end of a line END To the beginning of a line HOME Up one page ALT+CTRL+PAGE UP Down one page ALT+CTRL+PAGE DOWN Up one screen PAGE UP Down one screen PAGE DOWN To the bottom of a screen CTRL+PAGE DOWN To the top of a screen CTRL+PAGE UP To the end of a document CTRL+END To the beginning of a document CTRL+HOME To a previous revision SHIFT+F5To the location of the insertion point when the document was last closed SHIFT+F5 Move Around in a Table Using Shortcut Keys
Next cell in a row TAB Previous cell in a row SHIFT+TAB First cell in a row ALT+HOME First cell in a column ALT+PAGE UP Last cell in a row ALT+END Last cell in a column ALT+PAGE DOWN Previous row UP ARROW Next row DOWN ARROW Insert Paragraphs and Tab Characters Using Shortcut Keys
New paragraphs in a cell ENTER Tab characters in a cell CTRL+TAB Merge Documents Using Shortcut Keys
Preview a mail merge ALT+SHIFT+K Merge a document ALT+SHIFT+N Print the merged document ALT+SHIFT+M Edit a mail merge data document ALT+SHIFT+E Insert a merge field ALT+SHIFT+F Print and Preview a Document Using Shortcut Keys
Print command (File menu) CTRL+P
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
Move to the first page when zoomed out CTRL+UP ARROW or
CTRL+LEFT ARROW
Move to the last page when zoomed out CTRL+DOWN ARROW or
CTRL+RIGHT ARROW
Work with Fields Using Shortcut Keys
Insert DATE field ALT+SHIFT+D Insert PAGE field ALT+SHIFT+P Insert TIME field ALT+SHIFT+T Insert Empty field CTRL+F9Update linked information in a Word source document CTRL+SHIFT+F7 Update selected fields F9 Unlink a field CTRL+SHIFT+F9 Switch between a field code and its result SHIFT+F9Switch between all field codes and all results ALT+F9Run a GOTOBUTTON or MACROBUTTON from the field that displays the field results ALT+SHIFT+F9 Go to the next field F11 Go to the previous field SHIFT+F11 Lock a field CTRL+F11 Unlock a field CTRL+SHIFT+F11 Work with Menus Using Shortcut KeysYou can choose any menu command with the keyboard. Press ALT+ the letter underlined in the menu name, and then press the letter underlined in the command name.
Display the shortcut menu SHIFT+F10
Display the application Control menu SPACEBAR (when the menu bar
is active)
Select the next or previous command
on the menu DOWN ARROW or UP ARROW
(with the menu displayed)
Select the menu to the left or right;
or, with a submenu displayed, toggle the selection between the main menu and the submenu LEFT ARROW or RIGHT ARROW Work on an Outline Using Shortcut Keys
Promote a paragraph ALT+SHIFT+LEFT ARROW
Demote a paragraph ALT+SHIFT+RIGHT ARROW
Demote to body text CTRL+SHIFT+N
Move selected paragraphs up ALT+SHIFT+UP ARROW
Move selected paragraphs down ALT+SHIFT+DOWN ARROW
Expand text under a heading ALT+SHIFT+PLUS SIGN
Collapse text under a heading ALT+SHIFT+MINUS SIGN
Show all text or headings ALT+SHIFT+A
Display all text Asterisk (*) key on the
numeric keypad
Hide or display character formatting Slash (/) key on the numeric
keypad
Show the first line of body text or
all body text ALT+SHIFT+L Show all headings with the Heading 1 style ALT +SHIFT+1 Show all headings up to Heading n ALT +SHIFT+n Work in Windows and Dialog Boxes
Work in Windows
Next application ALT+TAB Previous application ALT+SHIFT+TAB Start menu CTRL+ESC Close the window CTRL+F4 Restore the window size CTRL+F5 Switch to the next window CTRL+F6 Switch to the previous window CTRL+SHIFT+F6 Carry out the Move command (Control menu) CTRL+F7 Carry out the Size command (Control menu) CTRL+F8 Maximize the window CTRL+F10Select a folder in the Open or Save As dialog box (File menu) ALT+0, and then use the
arrow keys
Choose a toolbar button in the Open or
Save As dialog box (File menu) ALT+ number (1 is the
leftmost button, 2 is the
next, and so on)
Refresh the Open or Save As dialog box
(File menu) F5 Work in Dialog Boxes Using Shortcut Keys
Switch to the next tab in a tab dialog box CTRL+TAB or CTRL+PAGE DOWNSwitch to the previous tab in a tab dialog box CTRL+SHIFT+TAB or
CTRL+PAGE UP
Move to the next option or group of
option buttons TABMove to the previous option or group of option buttons SHIFT+TABMove within the active list box or group of option buttons Arrow keySelect the active command button or check box SPACEBARMove to the next item beginning with that letter in an active list box Letter key Select the item with that underlined letter ALT+ letter key Display a drop-down list box ALT+DOWN ARROW Close a drop-down list box ESC Choose the default command button ENTER Cancel the command and close the dialog box ESC Within the File Save As dialog box
File List ALT+0 (zero) Up One Level ALT+1 Look in Favorites ALT+2 New Folder ALT+3 List View ALT+4 Details View ALT+5 Properties View ALT+6 Commands and Settings ALT+7Note that some of these shortcut keys work differently in the File Open folder. ALT+0 and ALT+3 cause different actions in File Open.
Within a Text Box
Move to the beginning or end of the entry HOME or END Move one character to the left or right LEFT ARROW or RIGHT ARROWSelect from the insertion point to the beginning of the entry SHIFT+HOMESelect from the insertion point to the end of the entry SHIFT+END Select the character to the left SHIFT+LEFT ARROW Select the character to the right SHIFT+RIGHT ARROW |
KBCategory: kbref
© 1998 Microsoft Corporation. All rights reserved. Terms of Use. |