WD: How to Unlink Form Fields

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

The Unlink Field keyboard shortcut, CTRL+SHIFT+F9(command+SHIFT+F9 in Word for the Macintosh) does not unlink form fields. That is, it does not convert form field results to text.

WORKAROUND

This article describes a macro that converts all form fields to text. Check boxes are converted to either a "1" (if the box was selected) or a "0" (if the box was not selected). If you will use the macro frequently, you can assign it to a toolbar, menu, or keyboard shortcut.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more INFORMATION ABOUT THE SUPPORT OPTIONS AVAILABLE FROM MICROSOFT, PLEASE SEE THE FOLLOWING PAGE ON THE WORLD Wide Web:

   http://www.microsoft.com/supportnet/refguide/ 

   Sub MAIN
      Dim DocState
      If CommandValid("ToolsUnprotectDocument") Then
          ToolsUnprotectDocument .DocumentPassword = ""
          DocState = 1
      EndIf
      EditSelectAll
      UnlinkFields
      StartOfDocument
      ViewFieldCodes 1
      EditFind .Find = "^d"
      While EditFindFound()
          ViewFieldCodes
          EditCut
          EditPasteSpecial .DataType = "Text"
          ViewFieldCodes 1
          EditFind
      Wend
      If docstate = 1 And CommandValid("ToolsProtectDocument") Then
          ToolsProtectDocument .DocumentPassword = "", .NoReset = 1, \
          .Type = 2
      EndIf
   End Sub