WD: Error Pasting Microsoft Excel File into Fax Wizard Document

The information in this article applies to:

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1
• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0

SYMPTOMS

When you use the Fax Wizard to create a fax cover letter, then try to insert a Microsoft Excel file or paste a range of cells from a Microsoft Excel file into the text area, you will get one of the following error messages:

   You cannot insert this selection into a table.

   -or-

   You cannot paste this selection into a table.

CAUSE

You cannot insert or paste a table into another table. The Fax Wizard document was created as a table. Microsoft Excel files are inserted as a table when you use Insert File or Edit Paste command from Word.

WORKAROUND

Word for Windows 95, version 7.0

Method 1: Use a Different Template:

Use the Professional Fax or Elegant Fax template, and insert or paste your Microsoft Excel file into the text area.

Method 2: Convert the Table to Text:

1. On the File menu, click New.

2. Click the General tab, select the "Blank Document" icon, and click OK.

3. In your new Word document, click File on the Insert menu. Select the Microsoft Excel file you want to use and click OK. (Or, in Microsoft Excel, select the range of cells, click Copy on the Edit menu, switch back to the new Word document and click Paste on the Edit menu.)

4. Click anywhere in the table that was created from the Microsoft Excel file.

5. On the Table menu, click Select Table.

6. On the Table menu, click Convert Table To Text.

7. Select Tabs for the separator.

8. On the File menu, click Save, and save this file as a Word Document.

9. On the File menu, click Close.

10. Use the Fax Wizard to create a new fax cover sheet.

11. Click in the text area of the Fax Wizard document.

12. On the Insert menu, click File.

13. Select the Word document you saved in step h and click OK.

Word 6.0 for Windows Running Under Windows 95

Method 1: Use a Different Template:

Use the Faxcovr1 or Faxcovr2 template and paste your Microsoft Excel file into the text area.

Method 2: Convert the Table to Text:

1. On the File menu, click New.

2. In the Template list, click Normal, and click OK.

3. In your new Word document, click File on the Insert menu. Select the Microsoft Excel file you want to use and click OK. (Or, in Microsoft Excel, select the range of cells, click Copy from the Edit menu, switch back to the new Word document and click Paste on the Edit menu.)

4. Click anywhere in the table that was created from the Microsoft Excel file.

5. On the Table menu, click Select Table.

6. On the Table menu, click Convert Table To Text.

7. Select Tabs as the separator.

8. On the Edit menu, click Select All.

9. On the Edit menu, click Copy.

10. On the File menu, click Close (save this file if desired).

11. Use the Fax Wizard and create a new fax cover sheet.

12. Click in the text area of the Fax Wizard document.

13. On the Edit menu, click Paste.

Word 6.x for Windows Under Windows 3.1x

Method 1: Use a Different Template:

Use the Faxcovr1 or Faxcovr2 template and paste your Microsoft Excel file into the text area.

Method 2: Convert the table to text.

1. On the File menu, click New.

2. In the Template list, click Normal, and click OK.

3. In your new Word document, click File on the Insert menu. Select the

      Microsoft Excel file you want to use and click OK. (Or, in Microsoft    
      Excel, select the range of cells, click Copy on the Edit menu, switch 
      back to the new Word document and click Paste on the Edit menu.)
   
   

4. Click anywhere in the table that was created from the Microsoft Excel file.

5. On the Table menu, click Select Table.

6. On the Table menu, click Convert Table To Text.

7. Select Tabs for the separator.

8. On the File menu, click Save, and save this file as a Word Document.

9. On the File menu, click Close.

10. Use the Fax Wizard and create a new fax cover sheet.

11. Click in the text area of the Fax Wizard document.

12. On the Insert menu, click File.

13. Select the Word document you saved in step h and click OK.

14. The Microsoft Excel file information is now inserted into your fax

        cover sheet.
    

Word for the Macintosh, versions 6.0, 6.0.1

Method 1: Use a Different Template:

Use the Fax Cover 1 or Fax Cover 2 template and insert or paste your Microsoft Excel file into the text area.

Method 2: Convert the Table to Text:

1. On the File menu, click New.

2. Click Normal in the Template list, and click OK.

3. In your new Word document, click File on the Insert menu Select the Microsoft Excel file you want to use and click OK. (Or, in Microsoft Excel, select the range of cells, click Copy on the Edit menu, switch back to the new Word document, and click Paste on the Edit menu.)

4. Click anywhere in the table that was created from the Microsoft Excel file.

5. On the Table menu, click Select Table.

6. On the Table menu, click Convert Table To Text.

7. Select Tabs as the separator.

8. On the Edit menu, click Select All.

9. On the Edit menu, click Copy.

10. On the File menu, click Close (save this file if desired).

11. Use the Fax Cover Wizard and create a new fax cover sheet.

12. Click in the text area of the Fax Cover Wizard document.

13. On the Edit menu, click Paste.