WD: Background Proofing Doesn't Function in Unprotected Section

• Microsoft Word 97 for Windows
• Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

In an unprotected section of a document protected for forms, the Automatic Spell Checking (red wavy underlines) and Automatic Grammar Checking (green wavy underlines) do not appear under misspelled words or grammatical errors.

WORKAROUND

Use one of the following methods to check spelling:

Method 1: Use the Menu or Toolbar

Use one of the following to proof the section:

• On the Tools menu, click Spelling and Grammar (Spelling in Word 7.0).

  -or-

• On the Standard toolbar, click the Spelling and Grammar (Spelling in Word 7.0) button.

  -or-

• Press F7 on the keyboard.

      Spelling and Grammar dialog box while the form remains 
      protected. You can still select one of the words from 
      the Suggestions list in the dialog box then select Change 
      to correct the misspelled word. Or you can click on the 
      misspelled word in the document and edit it there while 
      the Spelling and Grammar dialog box remains open. Then 
      click Resume in the dialog box to continue the spell 
      check.

Method 2: Unprotect the Document

1. Open the document that is protected for forms.

2. On the Tools menu, click Unprotect Document.

STATUS

Microsoft has confirmed this to be a problem in the products listed at the beginning of this article. We are researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.

MORE INFORMATION

To turn Background Spelling on, do the following:

Word 97

1. On the Tools menu, click Options, and then click the Spelling and Grammar tab.

2. Click to select the "Check spelling as you type" and/or the "Check grammar as you type" check boxes.

3. Click OK.

Word 7.0

1. On the Tools menu, click Options, and then click the Spelling tab.

2. Click to select the Automatic Spell Checking check box and then click OK.

REFERENCES

For additional information, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q110174
   TITLE     : Preserving Text When Re-protecting a Form Without Macros

   ARTICLE-ID: Q119698
   TITLE     : Form Fields Lose Text When Protected for Forms