The information in this article applies to:
- Microsoft Word for Windows, versions 6.0, 6.0a and 6.0c
- Microsoft Word for Windows NT, version 6.0
- Microsoft Word for Windows 95, versions 7.0, 7.0a
- Microsoft Word 97 for Windows
- Microsoft Word 98 Macintosh Edition
- Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
SUMMARY
This article describes how to sort information that is separated by
spaces, such as a list of names.
MORE INFORMATION
To sort information that is delimited by spaces, follow these steps:
- Confirm that each row contains the same number of fields. For
example, if you are sorting a list of names and some names include a
middle initial while others do not, the sort is not completed
correctly.
NOTE: If you add a non-breaking space between some fields and use the
SPACEBAR for others, and then sort on a space, it will only use the
space (not the non-breaking space) to sort. For example, if you want
to sort on last names, but your data includes honorifics or middle
initials, insert non-breaking (CTRL+SHIFT+SPACEBAR) spaces in the
following positions:
Dr.<nonbreaking space>John Smith (This will sort on the space
between John and Smith)
John Smith<nonbreakingspace>,MD (This will sort on the space
between John and Smith)
Johne<nonbreaking space>I. Smith (This will sort on the space
between I. and Smith)
2. Select the list.
- On the Table menu, click Sort.
- Click Options, select Other, type a space in the text box, and then
click OK.
- Click OK again.
NOTE: This closes the Sort Text dialog box which will not list all of
the fields to sort by until you reopen the dialog box.
- On the Table menu, click Sort.
- In the Select By list, select Word 2 (or another field you want to
sort by), choose a Type, select Ascending or Descending order, and
then click OK.
The list is now sorted by last name.
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